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Town Seal
Planning Board Minutes 08/22/2005
Planning Board Members Present:  Keith Emery, Sue Schaller, Cullen Ryan and Dennis Santolucito.

Planning Board Members Absent:  Chris Baldinelli and Wanda Emery

Others Present: May Schumacher, Olive Collomy, Don Warren, Bill Hoffman and Bo Kennedy of Deluca Hoffman, Bob Lowell of the American Journal, Tim Flynn and Dave Durrell of Saco Bay Millwork, Selectmen Cliff Emery, Dan Collomy and Carol Sanborn, Scott Taube of EastPointe Christian Church.

Chairman Keith Emery called the meeting to order at 7:37 p.m.   

May & Frederick Schumacher have applied for a conditional use permit to operate an in-home daycare at 888 Parker Farm Road; Tax Map 2, Lot 36-14.  
May Schumacher informed the Board of the items she submitted at the previous meeting that include a new map indicating added parking with an additional area if needed, a copy of her state license, water test results, and a copy of her subsurface waste system.  
·       Sue moved to open the public hearing of May & Frederick Schumacher for a  proposal for an in home day care.  Seconded by Cullen, the motion passed with a 4 – 0 vote.
No comments from the Board members, Code Enforcement Office or abutters.  Cliff Emery informed the applicant that the daycare will not be considered as a commercial business and will only be allowed the minimum roadside pickup of three, 32-gallon bags of trash.  The applicant is in agreement.
·       Cullen moved to close the public hearing, seconded by Sue, the motion passed with a 4 – 0 vote.
Sue read
·       Sue moved that the Board find the application in compliance with the requirements under 8.2.B.    Seconded by Cullen, the motion passed with a 4 - 0.  
·       Sue moved that the Board find the applicant in compliance with Article 10.    Seconded by Cullen, the motion passed with a 4 - 0.  

Conditions of approval:
1. All elements and features of the plan and all representations made by the applicant concerning the development and use of the property which appear in the record of the planning Board proceedings, are condition of approval.  No changes from the condition of approval is permitted unless an amended plan is first submitted to and approved by the Planning Board.
2.      That the applicant be in compliance with all applicable provisions of Article 8.2.B and 10.
3.      All outstanding bills paid before building permit is issued.
4.      The applicant is responsible for finding alternative legal means of disposal for waste in excess of that currently allowed for residential properties.

Motioned by Sue, seconded by Cullen that the Board approve the application with the conditions stated and from previous meetings.

DeLuca-Hoffman Associates, Inc. will present a proposal for a new public works garage for Town of Buxton, located on Portland Road; Tax map 9, Lot 10.
William Hoffman introduced the six items submitted for review beginning with the geo-tech engineer’s information for the high ground water in the bottom of the dry detention/infiltration pond.  The Results showing the high ground water being 2 to 4 feet below the existing grade.  The storm water management study was updated to indicate that the water would leave through bottom infiltration, making the pond effective in stormwater management.  Additional information has been submitted on the fuel containment area equipment, tanks used and method of containment.  The tanks are double walled and monitored for leakage.  They set inside a concrete tank with a shed roof above to minimize the direct rainwater and snow from entering the tank.  A rectangle shaped tank is proposed to prevent the tank from cracking in the event of a freeze.  A copy of the letters from the Maine Historic Preservation from a previous application has been submitted.  A corrected abutters list has been submitted.  The original plan had a sloping floor toward the garage door entrances; in the corrected plan the floor slopes toward trench drains that lead to an alarmed holding tank.  The Selectmen have requested a separate entrance to the facility off Portland Road, MDOT curb cut permit has been issued.  
Questions from the Board:  Dennis asked the Selectmen to address the reason for having the separate entrance.  Selectman Cliff Emery informed the Board of the reasons of not to co-mingling the residential vehicles with the truck traffic.  Sue is concerned with having space for future additions to the municipal building and suggests building the highway garage behind the salt shed.  Have the Selectmen considered other areas on the lot?  Cliff said there is a wet area in that direction and not enough space for the facility between the salt shed and the property line.  Cliff added that there is plenty of space for future additions to the municipal building.  The proposed area made the most sense.  
Cullen is concerned with the second curb cut and the amount of starting and stopping traffic in front of residential buildings.  Mr. Hoffman is requesting approval for the new entrance on to Portland Road.  Keith, who works for the Highway Dept. said he has not had any encounters with cars when he is driving one of the Town’s trucks.  Keith asked if the new Public Works Director has been asked his opinion.  Dan Collomy asked whether the Board would accept the project on the proposed property.  Sue would like to walk the property in the daylight.  
        Cliff addressed the headlight issue as being very minimal over a year’s time. There were approximately 18 snowstorms last year, not all were nighttime storms. Cliff said trucks already travel on Portland Road now; the truck noise will not change.  Sue said that accelerated vehicles make less noise than a diesel truck starting out.  Another concern is with the trucks pulling onto the road with vehicle traffic going 50 mph.  
Cliff stated the cost to put the entrance in is no more than the cost to rebuild the existing road to connect to the proposed garage.  Cliff asked what each Board member has against the entryway.  Cullen felt the existing road could be improved rather than creating an isolated entrance.  With speeds of 50 mph is would be disruptive to traffic having two entrances for truck traffic.  Cullen questioned cutting a 32-foot gash into the wooded area when the Board has been trying to preserve the rural character of the town.  Sue agreed with Cullen and would like to avoid any unnecessary curb cuts and chopping up the wooded buffer.  She also felt that the site lines are better at the top of the rise where the existing entrance is located.  Dennis felt that a single entrance would be easier to mark with safety lights if needed, rather than two entrances.  Keith still has concerns with the additional curb cut and lights shining into the houses across the street.  It doesn’t make any sense having a truck pull out of proposed entrance and turn into the municipal entrance.  The Board intends to use a separate council since the Selectmen are using the Towns attorney.  At this time the Board does not have information about the fuel storage tank being over a sand and gravel aquifer.
        Sue asked how the amount of proposed pavement around the building was determined.  Mr. Hoffman stated that during the Selectman’s review it was determined by operational use.  Mr. Hoffman said a stream runs through the area behind the salt shed and there would not be enough setback distance to locate the garage there. He will bring the aerial maps to the site walk.  Cullen questioned the sump area versus the fuel storage tank reservoir.  Mr. Hoffman informed the Board that in the event of a fuel tank failure because the tank is double lined, the fuel would collect in the second tank and set off an alarm.  If both tanks broke the sump area is large enough to hold twice the volume of the fuel tank.  The fuel tank is located on the paved pad to allow easy access for plowing.
        Sue requested to see numbers explaining the amount of paved area surrounding the proposed garage.  Cliff Emery explained that the large area is for turning the trucks with trailers around and for an equipment storage area.  The existing garage will still be used for storage.  
        Dennis asked if they have an alternative plan in the event the Board finds the proposed area is not suitable for a fuel storage tank.  They will address that issue when it comes.  It is proposed at this location to minimize the cost of re-fueling.

Dennis Sweatt a member of the building review committee discussed some of the concerns brought up at the meeting.  The sight distance, over 900 feet in both directions, is more than the requirement.  He doesn’t feel that lights shining in the windows is an issue, if a residential house was build on this parcel the lights would shine 365 days a year.  The size of the pavement is for maneuvering trucks, employee parking and storage of plows, etc…  
The Board received a letter from Maine Department of Transportation (MDOT) requesting that when reviewing applications to consider common driveways where possible to minimize the number of curb cuts.  
        Fred had submitted a letter for the June 27th meeting voicing his concerns.  Reviewing plan C4 Fred asked that they show the traffic pattern for trucks and employees on the plan for the following: parking areas, storage of plows and refueling.  He also indicated that the fuel storage area is to close to the well.   An eight (8) foot high fence is very expensive and not needed.  Fred suggested motion detectors or installing on an if needed basis.  
·       Sue moved to schedule a site walk for Thursday, September 1st at 5:30 pm for the proposed town garage site.  Seconded by Cullen, the motion passed with a 4 – 0 vote.

EastPointe Christian Church is applying for a Conditional Use Permit to allow office and classroom space for a Ministry Center.  The property is located at 502 Portland Road; Tax Map 9, Lot 18A & 18A-1.  
Scott Taube, representing EastPointe Christian Church said from the last meeting they were asked to submit a wetlands delineation report.  
Questions from the Board:  The Board is looking for an updated plan for the parking area.  Keith stated that as long as they are parking in front of the building he would not approve the conditional use permit.  The intersection is very dangerous and even more so if vehicles cannot see to pull out.  Not aware of the process, Mr. Taube will submit a new plan.  The Board recommended contacting MDOT for a curb cut location.  Sue recommended a 25-foot buffer of green space between the proposed parking lot and the wetland area.

David Durrell & Timothy Flynn of Saco Bay Millwork Co. Inc. are proposing a
millwork/cabinet manufacturing business.  Located at lot #2 of the Tory Hill
Business Park; Tax Map 10, Lot 16A-2.
David Durrell informs the Board that the business is currently located in Gorham and they have outgrown their building.  
Questions from the Board:  Sue asked the number of employees.  Mr. Durrell stated they currently have 17 employees and hope to expand to 24.  Dennis asked how the emission is monitored and controlled.  The company does not fall under federal mandates.  There are two kinds of emissions produced daily.  1. Sawdust is collected inside the building and stored in sealed plastic bags in a storage area.    It is currently sold to a local dairy farm.  2.  Spray emissions from paint are not used at all times.  There will be a filtered vented fan that directs the fumes outside.   Dennis asked that the Fire Chief be notified of the different solvents used.  Hours of operation will be 7am to 3:30pm with the potential for overtime.  Keith asked if the parking area would be paved.  Mr. Durrell does not intend to pave the parking lot.  
·       Sue moved to schedule a site walk for Tuesday, September 6th at 6 pm.  Seconded by Cullen, the motion passed with a 4 – 0 vote.
CEO Report:  none

Approval of Minutes:  
·       Cullen motioned to approve the minutes of August 8, 2005.  
Discussion: Dennis would like the landscape plan addressed in the minutes.  Will make corrections and resubmit at the next meeting.

Approval of Bills:  none
·       State Planning Office’s Summit on the Growth Management Act.
·       Comprehensive Environmental Inc.
·       A letter from Shaw Bros. concerning York Subdivision
·       2 letters from John Pompeo regarding Blueberry Ridge Subdivision
Other Business:  
There is still a vacancy on the Board.

·       Motioned by Sue, seconded by Cullen to adjourn at 9:32 p.m., a unanimous vote.

Respectfully submitted,
Krystal L. Dyer                         Approval Date:                                  

Chairperson: ________________________________ Signature Date: ____________
                                               Keith Emery     

Town of Buxton
  185 Portland Road, Buxton, ME 04093 (207) 929-5191
Town Office Hours: Mon, Tues, Thur, Fri 8:30am to 4:30pm & Wed: 11:30am - 7:30pm
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