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Town Seal
Planning Board Minutes 11/28/2005
Planning Board Members Present:  Keith Emery, Chris Baldinelli, Sue Schaller, Cullen Ryan, Wanda Emery, Dennis Santolucito and Barbara Elwell.

Planning Board Members Absent: none

Others Present: Bill Anthony, Bill Hoffman, Alberta Richards, Helen Betts, Mike & Melissa Thibodeau, Bob Lowell, Dan & Olive Collomy, Cliff Emery, Jean Harmon and Bob Libby.

Chairman Keith Emery called the meeting to order at 7:34 p.m.   

Public Hearing continued:  William York of 482 Webster Road has submitted a plan for a 5-lot subdivision off Webster Road.  Tax Map 7, Lot 20-4.  
Mr. York was not ready and requested to continue the public hearing until the December 12th meeting.  Previously a letter was submitted from Road Commissioner Lary Owen.
·       Wanda moved to continue the public hearing to the December 12th meeting.  Seconded by Cullen.  The motion passed with a 7 – 0 vote

Helen Betts of 80 Narragansett Trail has submitted an application for a 3-lot subdivision, located on Ironwood Drive, Tax Map 10, Lot 102.  
A site walk was held on November 20th, Wanda said everything looked good except the hammerhead turn-a-round will need to be lengthened.  The following will need to be submitted before the public hearing:
1.      The septic designs have limiting factors at less than 24 inches; the reserve area will need to be shown on the lots.
2.      Lot number for Helens lot needs to be on the plan.  
3.      Note 8 does not comply with the ordinance requirements.
4.      Copy of deeds for each lot including the right-of-way for road.
5.      Add standard conditions of approval to the plan.
6.      Erosion control drawing not on plan.
7.      Road maintenance agreement - reword #4
8.      Include the full date.

The Board received a letter from the Road Commissioner stating that Ironwood Drive meets all requirements of Article 10.  Letters have been sent to Inland Fisheries and Wildlife and Maine Historic Preservation.
·       Wanda motioned to waive the contours due to the land being very flat. Seconded by Chris, the motion passed with a 7 - 0 vote.

Dennis questioned whether the Board may waive the requirement of sending the final plan to SMRPC for review.  The Board does not want to set precedence of not having family subdivisions reviewed.  The Board agreed that they need to remain consistent with all applications.  

Keith will have the Road Commission re-check the hammerhead.

The road issue of Article 10 (Access to lots) vs. Article 13 all subdivision roads must meet road acceptance standards. The Board voted on November 14th, to waive the requirement to pave the road.  
Wanda requested interpretation of which width of the road the applicant is required to build the road to.  The road width requirement for Article 12 is 20 feet wide and Article 10 requires 15 feet.  
·       Dennis motioned to schedule a public hearing for December 12th. Seconded by Cullen, the motion passed with a 7 - 0 vote.

DeLuca-Hoffman Associates, Inc. will present a proposal for a new public works garage for Town of Buxton, located on Portland Road, next to the Municipal complex; Tax map 9, Lot 10.
Bill Hoffman informed the Board of the updates from the workshop meeting.   The cover sheet now has the correct phone and cable information.  Other items added to the plan are preferred well location, location of explosive materials within the building and noted any operational standards along with the minimum setbacks.  The visual barrier and apron around the garage and fencing sits back approximately 200 feet from Portland Road.  The fence will deter children and provide security around the garage. Information has been submitted from the Department of Conservation and Inland Fisheries and Wildlife.  Additional details and dimensions for fire suppression have been added.   The concrete apron in the fuel area will be graded into a catch basin              to control minor spills. Computations have been submitted on the 3400-gallon monolithic concrete storage dyke.  A plan for parking, plow storage and traffic flow has been submitted.  The Board requested the erosion control plan to be modified; the application will be based on the soil test.  A second opinion has been done on the site distances of the proposed entrance.  The fuel facility requires a FPCC (a fuel oil spill prevention plan). The storm water management plan has been changed to slope toward an internal drain.  
Mr. Hoffman said two questions remain, whether the proposed second entrance on Portland Road would serve the facility better and if the site sits on a sand & gravel aquifer.  
Questions from the Board:  Cullen noticed a number of the appendices have titles but no content to follow.  Sue asked for the supplement copy to be incorporated into one book to have on file and to send to SMRPC.  Chris stated that the original plan was not used.  Mr. Hoffman said the Highway Committee made changes to the original plan.   Keith is concerned with the plows and the raised speed table.  Mr. Hoffman will have it removed.  Dennis questioned whether the access road to the municipal building will be a gravel road.  It will be gravel and gated and be used for the police vehicles to have access to the fuel pumps.  Barbara liked the plan with two access roads.  Wanda said an SPCC compliance officer has not been identified in the application.  Referencing Appendix A, the emergency contact list is not complete.   The applicant will need to update information stating an authorized disposal company will pump the tank.  An agreement from an approved disposal company to remove the wastewater.  Would like to see SPCC plan for the transfer station and training materials for the past year.
Dennis asked about proposed warning signage or increased lighting along Portland Road.  A street light will be added to the intersection, approved DOT warning signs can also be installed.  Fred suggested moving the 1000-gallon tank further off the black top away from the building and asked for clarification on the catch basin.  Wanda would like to send the application to SMRPC to review and then have time to review their response before scheduling the public hearing.  Cullen asked if the Board is going to see a plan with only one access road with traffic patterns (as requested).  Barbara felt two entrances would be best for the Town and keeping the trucks at a separate entrance for safety issues.  Cullen felt that the Board is being asked to make an exception for this application for the second entrance.

CEO Report:  Keith asked why a combined driveway has to have a road name sign?  Fred said according to the e-911 any driveway or road with two or more houses is required to have a road name assigned.
It was brought to Keith’s attention that the auto garage on Beech Plains Road is now doing auto repair.  In the original conditional use was unable to do repair.  Fred said it was due to the floor was not cemented, now it is.

Approval of Minutes:  October 10, 2005
·       Chris motioned to approve the minutes of October 10, 2005 as amended.  Seconded by Cullen the motion passed with a 6 –1 vote with Dennis abstaining.
October 24, 2005 – will review at the next meeting.

Approval of Bills:
·       Sue motioned to approve payment to Portland Press Herald in the amount of $18.70 for the legal ad Scott & Nichol Tracy.  Seconded by Wanda the motion passed with a 7 – 0 vote.

Saco River Corridor Commission – Natural Resource Planning
CEI – Model stormwater bylaws
Maine Townsman - November
A joint meeting was held on November 21st in Gorham to discuss the Joffee/Colpitts subdivision.  The plan will need two blocks for signatures of both Boards.     
·       Motioned by Cullen, seconded by Chris to have a site walk immediately following the Gorham site walk on Saturday, December 3, 2005 at 8:30 a.m.  The motioned passed with a 7 – 0 vote.

Other Business:  Should the Board send smaller conditional use applications to SMRPC for review?  Discuss at the next meeting.
Suggested ordinance changes – correct the location of a driveway coming off a hammerhead, possibly installing no parking signs and vernal pools.

·       Motioned by Chris, seconded by Wanda to adjourn at 9:18 p.m. a unanimous vote.

Respectfully submitted,
Krystal L. Dyer                         Approval Date:                                  

Chairperson: ________________________________ Signature Date: ____________
                                               Keith Emery     

Town of Buxton
  185 Portland Road, Buxton, ME 04093 (207) 929-5191
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