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Town Seal
Planning Board Minutes 04/10/2006
Planning Board Members Present:  Keith Emery, Dennis Santolucito, and Cullen Ryan and Barbara Elwell.

Planning Board Members Absent: Chris Baldinelli, Sue Schaller and Wanda Emery

Others Present: Fred Farnham, Norman Russell, Lawrence Miller, Lisa Rowley- TruChoice Fed. C. U., Ken Acker TruChoice Fed. C. U, Lary Owen- Public Works Director, Charles O’Neil, Jr., Andrew Townsend, Jeff Grinnell, Gene Harmon, Jeanne & Lawrence Anderson, Tom Kenny, Norm Russell, Sharon Elwell, Olive Collomy, Lisa Rowley, Bill Hoffman, Lawrence Miller, Selectmen Clifford Emery, Daniel Collomy, Bob Libby, Carol Sanborn and Jean Harmon.

Chairman Keith Emery called the meeting to order at 7:36 p.m.

Ira Stockwell of 10 Justin Merrill Road is requesting a Conditional Use Permit for a medical office, workshop/retail and professional office space located at the intersection of Narragansett Trail and Justin Merrill Road; Tax Map 8, Lot 20-2.
Ira Stockwell requested the public hearing to be continued, to give him more time to prepare an updated application.
·       Motioned by Dennis, seconded by Cullen to continue the public hearing until April 24, 2006.  The motion passed with a 4 – 0 vote.

DeLuca-Hoffman Associates, Inc. will present the preliminary plan for a new public works garage for Town of Buxton, located on Portland Road, next to the Municipal complex; Tax map 9, Lot 10
·       Barbara motioned to open the public hearing at 7:37 p.m., seconded by Dennis, the motion carried with a 4 – 0 vote.  
Bill Hoffman describing the 9,600 square foot building, to be set within a 180 x 380 sq. ft. paved apron used for parking, maneuvering and storage of trucks and plowing equipment.  A fuel storage facility will be located at the rear of the apron.  Even though it is part of the Municipal facility, the Highway garage will have its own entrance, septic, water supply, drainage tanks and three-phase power.  It will also have it’s own storm water management plan in order to provide water quality required by the Maine Department of Environmental Protection (MDEP).   The proposed driveway is located approximately 1,000 feet from the current entrance, having an approved curb cut entrance permit from Maine Department of Transportation (MDOT).  The gravel driveway will be used to connect the two facilities and will require MDEP review.  According to the State Sand & Gravel Aquifer maps the site is not located over an aquifer.  There will be lighting at the main driveway area and at the curb cut.  A fence will be erected around the perimeter for security and protection from vandalism. The DEP technical review is complete.  Possible changes will be to shift the fuel facility and add an elevated canopy over the fuel tanks.
Having no questions from the Board, abutters or the general public, Keith continued on to conditions.  Chief Grinnell asked if the building will have its own generator and will it have a sprinkler system or fire alarms.   It is not known at this time, it will be submitted with the building permit application.  
        Dennis would like to see truck-entrance signs on Portland Road.  Portland Road is a State road; MDOT would determine what signs are needed.  Lary Owen, Public Works Director commended the plan.  
·       Cullen moved to close the public hearing, seconded by Dennis, the motion passed with a 4 – 0 vote.

1.      All elements and features of the plan and all representations made by the applicant concerning the development and use of the property which appear in the record of the Planning Board proceedings, are condition of approval.  No changes from the condition of approval is permitted unless an amended plan is first submitted to and approved by the Planning Board.
2.      That the applicant be in compliance with all applicable provisions of Article 8.2.B and 10.
3.      That the applicant be in compliance with all applicable provisions of Section 11.
4.      All outstanding bills paid before building permit is issued.
5.      A generator will be supplied under the supervision of the Selectmen, size determined by a certified electrician.
·       Motioned by Dennis, seconded by Barbara to find the applicant in compliance with Articles 8.2.B, 10 and Section 11;
Discussion:  Cullen has been concerned that the proposal will impact the neighbors and the second entrance will cause traffic congestion.  Cullen is in favor of this proposal and sees building is needed for the Town, but is not convinced the second entrance is needed.  Cullen feels this has left a dilemma for the direction of his vote since the ordinance states not to cause a burden on abutting property.  Barbara felt that the second access is needed to keep the large trucks away from the residents doing regular municipal business.  Dennis referred to Chief Jody Thomas’ letter regarding her public safety concerns, stating if there is ever an emergency in this building or an accident at the current entrance, this will give us a second access to the site. Keith said the second entrance is not needed and also stated that he will not be voting since he is employed by the Highway Department.
·       The motion passed with 2 – 1 - 1 vote, with Keith abstaining.

Norman & Stephanie Russell are proposing a 10-lot cluster subdivision located off Mary Jane Road; Tax Map 1, Lot 174.
Keith and Dennis attended the site walk held on April 4th Keith didn’t see any problems.  Dennis mentioned the probability of a site distance issue when pulling onto Mary Jane Road.  Possibly a “Hidden Drive” sign would be needed.  Mr. Russell has DEP coming out to advise him of any wetland issues on the site. Mr. Russell said 95% of the wet area is in the remaining land leaving only 5% in the open space.
·       Cullen moved to schedule a public hearing for May 8th, 2006 at 6 pm.  Seconded by Barbara, the motion passed with a 4 – 0 vote.

TruChoice Federal Credit Union has submitted an application for a Branch Federal Credit Union to be located on the northeast side of the intersections of Route 202 & 22; Tax Map 8, Lot 43.
Danielle Betts, civil engineer with Sebago Technics, presented an overview of the plan and fielded questions from the Board.  Keith, Dennis and Sue attended the scheduled site walk on April 5th, with Cullen making an individual walk that day.    Cullen questioned the pools of water on the property and asked if they were vernal pools.  Ms. Betts stated that they are hydraulically connected this is not considered a vernal pool.  A detention area has not been proposed due to a natural ponding area behind the Mustard House, which flows into a swale and to a brook.  A detention pond is not necessary since there is so much natural detention down stream.  A Casco Bay trap (90degreee elbow) will be installed inside the catch basin for the parking lot runoff.  The grass swale will provide a natural removal system for the parking lot runoff.  Another wetland delineation was performed on the lot and will be use for the Tier-1 permit.  Ms. Betts feels the swale is the best option to treat the runoff because the parcel is flat and vegetated. Dennis asked for other options to be available for review before the public hearing
Fred Farnham asked for clarification with the catch basin on the plan.  Ms. Betts showed on the plan the course that the runoff will be following to the wetland location.   None of the water crossed the road and it goes directly into the pond.   
Ken Acker, President of TruChoice Federal Credit Union, stated that he wants to do what ever is right, but is also reasonable.  They asked Sebago Technics to design a system that was reasonable and met the ordinance.  Dennis would like to see a water separator designed.
Fred compared the drainage systems of Harmon Pines, Bar Mills Community Church, Rite Aid, and Sanford Institute for Savings similar setups.   Rite Aid, and Sanford Institute for Savings are located in the Shoreland Zone.  A project in the Shoreland Zone is more sensitive than the proposed site.  Neither of the sites have an oil separator in their systems.  If the Board is going to require higher standards, then they will have to change the ordinance for future applications.  Cullen asked if the design being proposed would be sufficient for the project?  Fred felt this would be adequate for the site to contain the sediments from the runoff.
·       Cullen moved to schedule a public hearing for May 8th.  Seconded by Barbara, the motion passed with a 4 – 0 vote.
CEO Report:  none

Approval of Minutes:  
·       Cullen moved to approve the minutes of February 27th.  Seconded by Dennis, the motion passed with a 4 – 0 vote.
·       January 9, 2006 – wait for a quorum

Approval of Bills: Dennis moved to pay Portland Press Herald in the amount of $23.80 for the Stockwell hearing.  Seconded by Cullen, the motion passed with a 4 – 0 vote.

Communications:  Cullen moved to approve the findings of fact for Kuniegel.  Seconded by Dennis, the motion passed with a 4 – 0 vote.   
Other Business:

·       Dennis moved and seconded by Barbara to adjourn at 8:57 p.m. a unanimous vote.
Respectfully submitted,

Krystal L. Dyer                         Approval Date:                          

Chairperson: ________________________________ Signature Date: ____________
                                               Keith Emery     

Town of Buxton
  185 Portland Road, Buxton, ME 04093 (207) 929-5191
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