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Town Seal
 
Planning Board Minutes 11/13/2006
Planning Board Members Present: Keith Emery, Cullen Ryan, Wanda Emery, Jeremiah Ross, David Anderson, Dennis Santolucito and Barbara Elwell.

Planning Board Members Absent: none

Others Present: Mary Gamage and Doug Boyce – Hannaford, Dan & Olive Collomy, Bill Hoffman and Rob Woodman - Deluca-Hoffman, Ann Archino Howe – Sustainable Design Studio, Lawrence Miller, Philip Thompson and other non-legible signatures.

Chairman Keith Emery called the meeting to order at 7:30 p.m.

Public Hearing continued for Hannaford Bros. Co. who is requesting a conditional use permit for a retail complex located at the intersection of Routes 202 and Portland Road.  The complex includes a 35,685 sq. ft. supermarket/pharmacy store and additional retail out buildings; Tax Map 9, Lot 33 and Map 5 Lot 47B-1.

Ann Archino Howe presented two recommendations for conditions from Sweet Associates for the HHE200.  Conditions for the site design include: larger parking spaces, larger aisles, wider entrances, but he proposed permanent pond volume exceeds the ordinance requirements for the fire pond.  Dennis questioned the October 23rd fax of a draft sign ordinance.  Mary Gamage explained that their position for a sign ordinance change.  Fred Farnham asked whether the lighting would be reduced in the later evening hours.  Doug Boyce said they typically turn most of the lights out when the store is not open, only security lighting will be left on.   The tenants of Phase II will also determine the lighting; if they are open later than the grocery store the lights will remain on for security purposes. Water meter readings will be performed on a regular basis.  Fred Farnham stated that according to the ordinance any building over 2,000 sq. ft. will need to return to the Board, but also feels the Board should review the building plans of for Phase II.  The Board agreed that each tenant of the outbuildings would come back to the Board for approval.  Hannaford originally proposed to have Phase I and II approved and the tenant will return to the Planning Board only for a major change.  
In phase II any building larger than 2000 sq ft will need to return for Planning Board approval. Each applicant of the phase II buildings would have their own engineer.  
Ann suggested putting specific conditions in place to determine whether the applicants need to return to the Board.  The only issue outstanding is the screening for the property on the other side of Portland Road.  A condition of approval for Hannaford is to provide landscaping to shield headlight intrusion.
·       Motioned by Jere, seconded by Cullen to close the public hearing.  The motion passed with a 7 – 0 vote.
·       Jere moved to schedule a workshop to discuss the Hannaford conditions of approval on November 20, 2006 at 7 pm.

Josh Jewett & Jennifer Granillo are re-submitting an application to amend Butternut Hill Estates by creating a buildable lot in the residual land; Tax Map 3, Lot 45.
Mr. Jewett was sick and unable to attend.       

Peter Spano & Peron Sen are requesting a conditional use permit for Wat Samaki Cambodian Buddhist Temple to be located at 128 Back Nippen Road; Tax Map 4, Lot 43.
Peron Sen is proposing a place to share, teach and keep Cambodian cultures alive and to pass on to the children and the community.   The monks reside in the house leaving one small room as a visitation shrine for consultations with the monk.   The services will be held in the 3,136 sq. ft barn.
Questions from the Board:  Dennis questioned the proposed parking spaces on one of the drawings.   Peter Spano said their goal is to not have any parking on Back Nippen Road.  The maximum parking spaces needed is 100.  The intent is to car pool out of Portland or extend the parking in the rear.  Mr. Spano spoke with Kara Moody from the DEP who stated that if it is just cattails then it is nothing and can be landscaped.  Barbara asked why they are requesting 100 parking spaces if the plan is to car pool from Portland and if they would be willing to submit a letter stating they will not park on Back Nippen Road.   Mr. Spano said it’s possible for 300 people to attend one of the three large functions.  Barbara asked what the size of the septic tank is, the filter bed and the number of bedrooms in the house.  Mr. Spano said the tank capacity is 1,000 gallons, but he does not know the size of the leachfield since the Town does not have any septic system records for the property.  Fred said a septic system would have to be designed for the proposed use.  Mr. Spano said they could put in waterless urinals.  Jere referenced the seating capacity from the 1997 Life Safety Code Handbook (chapter 9); an assembly area without fixed seating is required to have 7 sq ft per person.  The State Fire Marshal will determine this.  Cullen asked what considerations they have for parking on the grass in April.  A brochure was submitted introducing the Board to GrassTrac, a mesh track that is laid down on the ground.  
A professional engineered plan containing contours and wetland delineation is required by the Board.   Traffic, parking site access, solid waste, site distance and stormwater info are also required.  

CEO Report:  none

Approval of Minutes:
October 2, 2006    
·       Motioned by Dennis, seconded by Wanda to accept the minutes of October 2, 2006 as written.  The motion passed with a 7 - 0 vote.
October 9, 2006
·       Motioned by Dennis, seconded by Barbara to accept the minutes of October 9, 2006 as written.  The motion passed with a 7 - 0 vote.

Approval of Bills:  
·       Motioned by Jere, seconded by Cullen to pay Portland Press Herald $39.10 for the Colpitts/Joffee legal ad.  The motion passed with a 7 – 0 vote.
·       Motioned by Dave, seconded by Dennis to pay SMRPC $110.00 for the Colpitts/Joffee peer review.  The motion passed with a 7 – 0 vote.
·       Motioned by Cullen, seconded by Wanda to pay Headlight Audio Inc. $32.50 for service fees.  The motion passed with a 7 – 0 vote.
Discussion - If the Selectmen will not pay the bill out of the technology budget, then pay it out of the Planning Board budget.

Communications:         
ACO Alex Sanborn  - would like give a presentation on animal hording
Boardsmanship Workshop – 11/15/06
Budget update
Maine Townsman – October
Shoreland Zoning – update for the new laws.

Other Business:  Review findings for the following:
·       Chester Emerson – Revise

·       Dena Flewelling – Cullen moved to find the finding for the Flewelling daycare approved as written, seconded by Dennis.  The motion passed with a 7 – 0 vote.
·       Mary MacLeod  - Cullen moved to find the finding for the Mary MacLeod approved as written, seconded by Jere.  The motion passed with a 7 – 0 vote.

·       Stephen Joffee and Julie Colpitts - Cullen moved to find the finding for the Woodlands Subdivision approved as written, seconded by Dennis.  The motion passed with a 7 – 0 vote.

Adjourn:
·       Dennis moved and seconded by Jere to adjourn at 9:30 pm a unanimous vote.

Respectfully submitted,
Krystal L. Dyer                         Approval Date:                          

Chairperson: ________________________________ Signature Date: ____________
                                               Keith Emery     



 
Town of Buxton
  185 Portland Road, Buxton, ME 04093 (207) 929-5191
Mon, Tues, Thur, Fri 8:30am to 4:30pm & Wed: 11:30am - 7:30pm