Town of Buxton
Minutes for November 14, 2007 Selectmen’s Meeting
Prepared by: Dianne Senechal
Members Present: Jean C. Harmon, Clifford L. Emery, Robert C. Libby and Linda W. Pulsoni. Daniel T. Collomy was absent.
Others Present: Phil Thompson, Dennis Santolucito, Keith Emery and Dave Harmon
Business Meeting Agenda
1. Call to Order.
The Meeting was called to order at 7:02 p.m.
2. Approval of Prior Meeting Minutes.
Selectmen’s Meeting Minutes November 7, 2007. Approved 4-0-1.
3. Discussion held between 5:00 & 7:00 p.m.
Selectmen held an Executive Session 3:30 – 5:30 p.m.
4. Review of Correspondence.
· Memorandum from John J. Sylvester, Chairman, Eleven Town Group – Re: Next meeting Monday, November 19 at 6:30 p.m.
5. Review of Projects and Issues.
Selectman Libby reported that the tax issues have slowed down.
Selectman Pulsoni stated that the Transfer Station has placed a sign indicating the Recycling center. Every one is thinking green now and it is the time to clean up.
Selectman Harmon reported that a new Server had been installed at the Town Hall.
The next Department Head Meeting is schedule for November 29.
6. Old Business.
7. New Business.
Flaggy Meadow Road will open to traffic on November 15 and will close in March 2008 for 9 months
8. Executive Orders.
E.O.070811018 – An order to approve an Abatement for Personal Property in the amount of $96.82 for Case No. 1037. Approved 4-0-1.
E.O.070811019 – An order to approve 8 hours of vacation time for Greg Heffernan.
E.O.070811020 – An order to approve a bid of $249 from Gary Poitras for the used Fire Department generator. Approved 4-0-1.
E.O.070811021 – An order to approve a bid of $649 from Sharon Elwell for the 1953 Reo Forestry Truck. Approved 4-0-1.
9. Executive Orders by Initiative.
E.O.070811022 –An order to award the bid for the site Work Contract for the Buxton Public Works Garage to Emery Aggregates & Excavation, Inc. for the amount of $346,778 subject to a new Agreement for Phase I. Approved 3-1-1. Selectmen Pulsoni, Harmon and Libby voted “yes”; Selectmen Collomy was absent and Selectman Emery recused himself from the vote.
10. Accounts Payable and Payroll Warrants.
E.O.070811016 -- An order approving expenditures as documented in Accounts Payable Warrant #20-08. Approved 4-0-1.
E.O.070811017 -- An order approving expenditures as documented in Payroll Warrant
#20-08. Approved 4-0-1.
11. Next Meeting of the Board.
Planning Board Meeting Monday, November 26, 2007 at 7:00
Selectmen’s Meeting Wednesday, November 28, 2007 at 6:30 p.m.
Public Hearing Junkyard Permits Wednesday, November 28, 2007 at 7:00 p.m.
Special Town Meeting Wednesday, November 28, 2007 at 7:10 p.m.
12. Other Business.
The Town Office will be closed on Thursday, November 22 and Friday, November 23. There will be no Selectmen’s Meeting on Wednesday, November 21. Business hours for November 21 will be 8:30 – 4:30 p.m.
There will be no curbside trash pick up on Thursday, November 22. Thursday’s trash will be picked up on Friday, November 23. The Transfer station will be closed November 22 and 23, but will be open for business on Saturday, November 24.
Selectman Harmon reported on the income and expenses for the 2007 Community Day event. Income totaled $22,910.00 and expenses totaled $19,788.71. There was a small amount for the Public Works and the Police Department had some expenditures.
Selectman Harmon reminded every one that the Pythian Sisters will be hosting a free Thanksgiving Day dinner at their facility at Buxton Center on Thanksgiving Day.
13. Public Comments and Questions.
Peter Pinkham had received a letter from the Community Day Committee and requested that a monthly or bi-monthly report be given to the Selectmen at the regular Wednesday night meeting so all residents would know what was going on, not just the businesses. Mr. Pinkham had received a letter requesting money and shared the information with the Selectmen.
Mr. Pinkham questioned the basis of the taxes on land that is not used for a house lot. Selectman Libby provided the basis for taxing land.
Dianne Senechal questioned the amount that was awarded for the Site Work for the Public Works Garage. Selectman Harmon reported that the amount for the paving ($91,450) was removed from the bid which left a balance of $346,778 for the site work.
Dianne also reiterated the figures that were presented for the 2007 Community Day and it was confirmed that approximately $3,000 was available to roll over to the 2008 Community Day event.
Reminder that there are free coats for infants, children and adults available at the Town Hall. The Toy Box is accepting applications on Tuesday, Thursday and Fridays.
Motion made and seconded to adjourn at 7:36 p.m. Approved 4-0-1.