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Town Seal
Board of Selectmen Minutes 08/12/09
Town of Buxton
Minutes for August 12, 2009 Selectmen’s Meeting

Meeting Agenda
  • Call to Order
The Meeting was called to order at 7:38 p.m.
Open Bid Code Officer Vehicle – 1 Bid
Michael Brown   $50

  • Pledge of Allegiance

  • Approval of Prior Meeting Minutes
Selectmen’s Meeting Minutes August 5, 2009. Approved 4-0-1.

  • Discussion held between 5:00 & 7:00 p.m.
The Police Chief notified the Selectmen that the Dispatch Tower is complete and the back up system should be on line Monday and will be tested.  Within two weeks the entire Tower system should be in operation.

  • Review of Correspondence
  • Email from Timi Iddings – Re:  Request for speed reduction on Route 202
  • Memorandum from John J. Sylvester, chair, Twelve Town Group – Re:  Meeting scheduled August 17, 2009 at 6:30 p.m. at the Waterboro Town Hall
  • Email from Nancy Armentrout, State of Maine – Re:  Maine DOT and the State E911 Bureau would like to partner to improve maintenance of inventories of Maine roads
  • Email from Maine Public Health – Re:  Update of West Nile Virus
  • Review of Projects and Issues
Selectman Libby reported that he is working on property tax issues to get everything cleaned up before the Tax Commitment is made in September.

Selectman Collomy gave an update on the Town Garage and water issue with the floor/doors.  Selectman Collomy reported that he had reviewed the engineering plans and noted that the floor was designed with an incline to the cement starting about 1 ½ feet from the doors on the inside and sloped to the outside.  The cement floor of the Public Works facility was not done to the design specifications.  Water began to seep into the facility during the heavy rain this spring.

It was reported that all parties involved in the construction are looking into the situation and the issue will be resolved.

Selectman Harmon reported that a resident had called regarding the stockpile of material for the rebuild of Route 112 at the corner of Turkey Lane.  During construction, material is being piled at Estes Park.  The rebuild should be complete at the end of August and at that time if there is any material left, it will be used at Estes Park and seeded to leave the Park in the condition it was when the project started.

Selectman Pulsoni stated that she was very happy to see how well the Summer Recreation program had been working and was pleased with the response from parents.  She also reported that the Department Heads will start a rotation at the Selectmen’s Meetings and that Fred Farnham will be at next week’s meeting.  

Selectman Pulsoni reminded everyone that there is a Recreation trip planned to Boothbay on August 25 to the Botanical Garden.

Selectman Pulsoni said that she was pleased to hear Mike Robinson mentioned that Pleasant Point Park was a ‘Jewel’.  She feels the Town of Buxton is very pretty and we are very lucky to have such a nice area to live.

  • Old Business

  • New Business
Selectman Harmon reported that the Board of Selectmen will be meeting on Friday morning, August 14 at 9:00 a.m. with the Hollis Selectmen to discuss the Dispatch and Rescue Agreements and the Route 202 Bridge.

  • Executive Orders
E.O.091008007 – An order to allow Tom Kennie to ‘Carry Forward’ 44 hours of vacation time to be used before December 6, 2009.  Approved 5-0.

E.O.091008008 – An order to allow Larry Anderson to ‘Carry Forward’ 24 hours of vacation time to be used before December 6, 2009.  Approved 5-0.

E.O.091008009 – An order to approve an Abatement for Real Estate taxes for fiscal year 2008/09 in the amount of $1,745.37 for [Map 2, Lot 99-3].  Approved 5-0.

E.O.091008010 – An order to approve an Abatement for Real Estate taxes for fiscal year 2008/09 in the amount of $42.57 for [Map 6, Lot 6].  Approved 5-0.

E.O.091008011 – An order to approve 32 hours of vacation time for Greg Heffernan.  Approved 5-0.

  • Executive Orders by Initiative

  • Accounts Payable and Payroll Warrants
E.O.091008005 – An order approving expenditures as documented in Accounts Payable Warrant #07-10.  Approved 5-0.

E.O.091008006 – An order approving expenditures as documented in Payroll Warrant
#07-10.  Approved 5-0.

  • Next Meeting of the Board
Charter Commission Meeting Thursday, August 13, 2009 at 7:30 p.m.
Charter Commission Public Hearing – gather input from residents regarding Charter
        Tuesday, August 18, 2009 at 7:30 p.m.
Buxton Selectmen meet with Hollis Selectmen August 14, 2009 at 9:00 a.m.
SAD #6 Public Hearing at BEMS Library – re:  new Hollis Elementary School August 17,
                       2009 at 7:00 p.m.
Selectmen’s Meeting Wednesday, August 19, 2009 at 7:00 p.m.

  • Other Business
York County Community Action is accepting applications for heat assistance for Buxton residents through the LiHeap Program.  To make an appointment call 1-800-965-5762 and leave your name and phone number.  

  • Public Comments and Questions
Robert Elwell asked the Selectmen if they had thought about trading in the Code vehicle in the “Cash for Clunkers” program.

Robert asked who was in charge of the new Tower.  He wanted to have AT&T added to the Tower.  The Town does not own the Tower it is leased by Verizon and the Town has no control over it.

Robert asked where the section of Route 202 was located that a resident wanted the speed limit lowered.  It was towards the Gorham side.

Robert asked if the Selectmen could put a question out to the voters to reduce the overall budget by 10%.  Selectman Libby responded that he would not be in favor of it.

Robert stated that the slope of the Public Works Garage floor was some one’s responsibility and the Town needs to make sure that what was in the specifications is done.  He stated whoever poured the concrete was not paying attention.

Robert did state that the Town does look good and asked if something could be done about the flags that twist up by the cemetery.  Selectman Libby stated that CMP dictates how high the poles are put up and the Town has no control over it.

Robert wanted to know if there was a limit on vacation time earned.  The maximum is four weeks.

Robert asked to have the two Abatements explained.  Selectmen Libby stated that one Abatement was given as it was an incorrect owner.  The other Abatement was for a piece of land that had been surveyed and the Town had an incorrect size lot and the owner was assessed for more land.

Robert asked if the Meeting on Friday morning was open to the public and if it was going to be recorded.  
Robert also asked if the Charter Commission Meetings were going to be televised.  They will be televised, but not shown live.

Larry Miller stated that the garage floor design remedy should last the longevity of the building.  Larry stated it was a serious situation and he felt the concrete should be ground down and tapered back.

Sharon Elwell asked if the Public Works Department was going to fix the ruts that were made at Weymouth Park during the Community Day event.  As it is now it is hard to mow.  Sharon requested loam packed down to fix the ruts.

Robert Elwell suggested that grates may be a solution to the Public Works Garage floor situation.  May be the grates could be installed on the outside.

Steve Anthony stated that thresholds by the Public Works Garage doors was only a band aid
Solution and as soon as one was hit they fall apart and tires would be ruined.  Steve wanted the very best means used to fix the problem.

Steve asked if the basketball court at the old mill was approved.  Selectmen Libby stated it was not.  The request for the court was $16,000.

Steve stated that the Web pages for the Town look very good and the announcements at the Saco River Cable station.

Steve asked it the Town had started paying their share for the new school in Buxton Center.  Selectman Harmon said ‘yes’.

Steve questioned the prospect of getting stimulus money to fix up Main Street in Town.  It looked terrible and was such a nice area of Town.

Representative Hunt said the things were quiet in Augusta right now, but a round of new laws will be introduced.  If any one has anything they need, to please let him know.  He also reminded the public that winter is around the corner and everyone needs to prepare for heating needs.

Sharon Elwell asked who the Clerk of the Works was for the Public Works Garage.  Deluca/Hoffman acted as the clerk.

  • Executive Session

  • Adjournment
Motion made and seconded to adjourn the Meeting at 8:32 p.m.  Approved 5-0.

Town of Buxton
  185 Portland Road, Buxton, ME 04093 (207) 929-5191
Town Office Hours: Mon, Tues, Thur, Fri 8:30am to 4:30pm & Wed: 11:30am - 7:30pm
For departmental office hours please visit that department's home page.