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Town Seal
Board of Selectmen Minutes 08/25/2010
Town of Buxton
Minutes for August 25, 2010 Selectmen’s Meeting

Prepared by:  Beverly Gammon

Members Present:  Peter E. W. Burns, Robert C. Libby, Clifford L. Emery and Dianne Senechal.  Selectman Jean C. Harmon was absent.

Others Present:  Daniel Collomy, Steve Anthony and Lori Anthony.

Selectmen’s Meeting Agenda
  • Call to Order
The Meeting was called to order at 7:02 p.m.

  • Pledge of Allegiance
  • Approval of Prior Meeting Minutes
Selectmen Meeting Minutes August 18, 2010.  
Approved 3-1-1.  (Selectman Libby was absent last week; Selectman Harmon is absent this week).

  • Discussion held between 5:00 & 7:00 p.m.
At 5:30 Brent and Jan Hill met with the Board to discuss a Narragansett Number One Grant they received two years ago for work to be done on the old Town Hall.  Some of the money was spent initially to shore up the building; then the decision was made to tear down the building so they went back to Narragansett One and got approval to apply the remainder of the Grant money to the old Elden Store.  They were talking about the plans for what they would like to do, and they are looking at possibly doing the windows and the double doors on the Haines Meadow side.  They discussed that with the Board and at 6:00 Gregg Heffernan brought in a couple of potential part time hires.  The Board will discuss that later.

Debbie Rix, our Treasurer, also met with the Board to discuss the number of Town employees that are carrying forward vacation time and not using it up in the year they are supposed to.  It has become quite a problem and it is labor intensive to keep track of.  Selectman Burns said the Board needs to curb that; people should be using vacation time according to the policy.  Carrying forward should be on an emergency type basis or for special occasions.

  • Review of Correspondence
  • Two letters from residents who told us how much they have appreciated all the work Tashia our Recreation Director has done for the Recreation program and praising her for that.
  • Letter from a Buxton couple telling us how much they appreciated the work our highway department did.  At the end of their driveway they had an issue. Dave Pinkham and the crew took care of it and they appreciated that.
  • Health Alert from Maine Public Health—Re: Eastern Equine Encephalitis update.

  • Review of Projects and Issues
Selectman Libby reported that he has been working on the State Valuation Return that we have to fill out once a year.  He said there are about 180 questions on the form so it will be some length of time getting it done.

Selectman Emery said he is glad Bob Libby got that because he did it for a couple of years and it is quite a form to fill out.  He said it is mind boggling at times when you look at some of the questions they ask.  He said it has been very quiet here in Town; when it is quiet it means things are going very well so quiet is what the selectmen look for.

Selectman Senechal said it has been quiet, and one thing she was able to do this week was meet with our police chief, Mike Grovo, to go over what he does in his department, budget issues and things.  She said she is becoming acclimated to all the nuances of the departments and they had a really good meeting.  There were issues he has been in to talk with the Board about that she was able to get clarification on.  She said she has nearly finished talking with the department heads.

Selectman Burns reported a quiet week also and he agreed that is what the Board likes to see.

  • Old Business
Due to some vacations this past week in the office the Board has not done anything on the Tax Collector’s Job Description although the second draft is out there.  The Board will move on that hopefully by next week.

Selectman Burns reported that it is going to be some time, probably at least a month away, before the Board can get the Sick Bank Policy done.  They are going to have a Workshop but they probably will not be able to do that for at least two weeks so there is no sense continuing to carry that.

  • New Business

  • Executive Orders
E.O.101108019 – An order to approve the hiring of Russell Pinkham as a part time mechanic starting September 13, 2010 at a pay rate of $18.00 per hour.  This is being done because Larry will have some surgery on his shoulder and will be temporarily indisposed.  The Board wishes him well.  Approved 4-0-1.

E.O.101108020 – An order to approve 16 hours of Vacation Time for David Pinkham.
Approved 4-0-1.

E.O.101108021 – An order to approve 16 hours of Vacation Time for A. Kerry Harrison.
Approved 4-0-1.

E.O.101108022 – An order to allow A. Kerry Harrison to carry forward 40 hours of Vacation Time to be used before December 17, 2010.  Approved 4-0-1.

  • Executive Orders by Initiative

  • Accounts Payable and Payroll Warrants
E.O.101108017—An order approving expenditures as documented in Accounts Payable Warrant #08-11.

E.O.101108018—An order approving expenditures as documented in Payroll Warrant

  • Next Meeting of the Board
Charter Commission meeting Thursday, August 26, 2010 at 7:00 p.m.
Selectmen’s Meeting Wednesday, September 1 at 7:00 p.m.

Maine Department of Transportation Public Hearing Tuesday, September 7, 2010; 6:00 p.m. at 185 Portland Road, Buxton.

  • Other Business


  • Public Comments and Questions

  • Executive Session

  • Adjournment
Motion made and seconded to adjourn the meeting at 7:14 p.m.   Approved 4-0-1.

     Jean C. Harmon, Selectman

  Robert C. Libby, Selectman

Clifford L. Emery, Selectman
Dianne M. Senechal, Selectman
Peter E. W. Burns, Selectman

Date Signed: _________
Videotaped by Les Volland

Town of Buxton
  185 Portland Road, Buxton, ME 04093 (207) 929-5191
Town Office Hours: Mon, Tues, Thur, Fri 8:30am to 4:30pm & Wed: 11:30am - 7:30pm
For departmental office hours please visit that department's home page.