Town of Buxton
Minutes for November 3, 2010 Selectmen’s Meeting
Prepared by: Beverly Gammon
Members Present: Jean C. Harmon, Robert C. Libby, Peter E. W. Burns, Clifford L. Emery and Dianne M. Senechal.
Others Present: Mike Grovo, Daniel and Olive Collomy, Dennis Santolucito, Lori and Steve Anthony, and Jack Hanna.
Selectmen’s Meeting Agenda
The Meeting was called to order at 7:30 p.m. Selectman Jean Harmon apologized for the delay. The Board was in Executive Session.
- Approval of Prior Meeting Minutes
Selectmen Meeting Minutes October 27, 2010.
- Discussion held between 5:00 & 7:00 p.m.
The Board discussed carry forwards. Selectman Burns asked about the Audit Report. The auditors have been at the Town Office, off and on for about a month doing their preliminary work that was finished today. They will now create a draft of the final report for the Board to vote on.
The Board talked briefly with the Police Chief. He came to them with information on purchasing an SUV type vehicle. The Board agreed to have the Chief meet with them again next week to have a discussion about that. Another Department Head had a request for something and the Board will meet with him next week as well to discuss it further.
At 5:30 the Board met with Mike Robinson and Jeremy Miller. Mike Robinson is our representative to the Saco River Corridor Commission and he wanted to introduce Jeremy Miller as an alternate to that Board. Selectman Harmon said the Saco River Corridor Commission sent the Selectmen a letter last week asking them to appoint an alternate so the Selectmen are very pleased to have Mr. Miller. He is a new resident in Town who is interested in getting involved in the Town and seems very qualified to serve on the Commission.
At 6:12 the Board went into Executive Session pursuant to 1 M.R.S.A. 405 6(A) for a personnel review. The Board came out of Executive Session at 7:29 p.m.
- Email from John Myers, Town Clerk - Re: November 2nd Election Results. Selectman Harmon read the Election results for Buxton.
- Email from Sharon Leahy-Lind – Re: Maine CDC Public Health update.
- Email from Marian Alexandre with So. ME Regional Planning - Re: Winter Snow Plowing Cutting Edges.
- Email from Kat Beaudoin from Maine DOT - Re: Maine Bureau of Transportation Systems Planning Newsletter.
- Email from Marian Alexandre from So ME Regional Planning - Re: 2010 Fall Newsletter.
- Email from Tony Vigue - Re: Buxton Cable TV Franchise Agreement.
- Review of Projects and Issues
Selectman Libby said there was a computer glitch and some of the Homestead Exemptions were not put in. He said anyone who previously had the exemption should check to make sure it was applied. They found a group of them that were not and they are working on abatements for those.
Selectman Burns reviewed the changes on the cable franchise. He has been in the office most days reviewing mail and correspondence.
Selectman Emery came in last Monday to see if John Myers needed help getting things set up for Tuesday. He said it was surprising how many people had questions about what was going on Tuesday. He came in last evening and met with a bunch of people. He thought it was also surprising how many people still did not understand things even after they voted.
Selectman Senechal reported it has been extremely busy at the Town Office. She has been finishing up a draft ordinance for the Energy Efficiency PACE program. She said each of the Selectmen will be given a copy and then it will be sent to the Town’s attorney. She received positive feedback from other communities on the program. She said she has also been working on lots of correspondence.
Selectman Harmon thanked everyone who came out to vote Tuesday. She said there will have to be a special town meeting for the PACE Ordinance because it has to be adopted by the voters. With this program people may apply for efficiency loans for improvements such as insulation, window replacement, roofing and that sort of thing. There are specific guidelines that must be followed. The program will be administered by Efficiency Maine under an agreement the Town has to enter into. Other than the special town meeting, there should be no other administrative costs for the Town. Selectman Senechal said the Town will be responsible for providing educational material for the public.
There will be a flu shot clinic Friday, November 5, 2010 from 10:00 am to 2:00 p.m. at the Buxton Hannaford.
Selectman Harmon said the Board will have representatives from Central Maine Power meeting in their office next Wednesday at 5:00 p.m. to talk about Smart Meters. CMP received federal stimulus money to improve electric meters on every house and they will do a presentation and provide information the Board can provide to everyone. She said if anyone is interested they are welcome to stand in the room and listen.
E.O. 101111003 – An order to amend the Town of Buxton’s Pets in the Workplace Policy to allow an annual Rabies Vaccination Clinic to be held at any Town owned building.
E.O. 101111004 – An order to approve the Carry Forward amount of $153,309.90 for Fiscal Year 2010 as shown on the report dated 11/3/2010.
E.O.101111005 – An order to approve the following abatements in the amount of $99.00 each: Map 1A, Lot 68L; Map 3, Lot 32C; Map 10, Lot 106; Map 3, Lot 13A-2; Map 9, Lot 16; Map 1, Lot 203; Map 11, Lot 33-3; Map 9, Lot 6-11; Map 5, Lot 40A; Map 1A, Lot 123C; Map10, Lot 64C; Map 2, Lot 84; Map 8, Lot 15-11; Map 10, Lot 151-1; Map 1, Lot 194A-1 LEASE; Map 2, Lot 10-8; Map 9, Lot 13-13; Map 4, Lot 65; Map 9, Lot 23A; Map 3, Lot 45-37; Map 10, Lot 138-6; Map 3, Lot 46; Map 2, Lot 33-1B; Map 10, Lot 141A; Map 5, Lot 12-2; Map 10, Lot151A-1; Map 2, Lot 58H; Map 4, Lot 37A3; Map 1, Lot 138A; and Map 4, Lot 58D.
Selectman Harmon explained the Board is approving the list of 30 Map and Lot numbers for the homestead exemption that was not put in due to a computer glitch. Cliff Emery asked if the Board could dispense with reading the list. Selectman Libby said the list of Map and Lot numbers is available on line and at the Town Office. A motion was made and seconded to vote on the Executive Order without reading the list and it was approved 5-0. Motion was made and seconded to approve the Executive Order.
E. O.101111006 – An order to approve Poverty Abatement for Case No. PA 10-006.
E.O.101111007 – An order to deny Poverty Abatement for Case No. PA 10-007.
E.O.101111008 – An order to approve Poverty Abatement for Case No. PA 10-008.
E.O.101111009 – An order to approve Poverty Abatement for Case No PA 10-009.
E.O.101111010 – An order to approve Tashia Geaumont, John Myers and Greg Heffernan’s attendance at an MMA Personnel Practices Workshop. Approved 5-0.
E.O.101111011 – An order to approve 8 Hours Vacation Time for John Myers.
- Executive Orders by Initiative
E.O.101111012 – An order to appoint Michael A. Robinson to the position of Saco River Corridor Commission member, effective until November 30, 2013.
E.O.101111013 – An order to appoint Jeremy W. Miller to the position of Saco River Corridor Commission alternate member, effective until November 30, 2013.
- Accounts Payable and Payroll Warrants
E.O.101111001 – An order approving expenditures as documented in Accounts Payable Warrant #18-11. Approved 5-0.
E.O.101111002 – An order approving expenditures as documented in Payroll Warrant
#18-11. Approved 5-0.
- Next Meeting of the Board
Planning Board Meeting Monday, November 8, 2010 at 7:00 p.m.
Board of Selectmen Meeting Wednesday, November 10, 2010 at 7:00 p.m.
Public Hearing – Liquor License Renewal for The Roost, Inc., D/B/A Personal Touch Catering, Wednesday November 17, 2010 at 7:00 p.m.
- Public Comments and Questions
Selectman Burns said he was glad to see the turnout for the voting and he would like to see that for every election.
Motion made and seconded to adjourn the Meeting at 7:25 p.m. Approved 4-0-1.