Town of Buxton
Minutes for December 29, 2010 Selectmen’s Meeting
Prepared by: Beverly Gammon
Members Present: Jean C. Harmon, Peter E. W. Burns, Dianne M. Senechal, Clifford L. Emery. Robert C. Libby was absent.
Others Present: Michael Grovo, Jack Hanna
Selectmen’s Meeting Agenda
The meeting was called to order at 7:00 p.m.
- Approval of Prior Meeting Minutes
Selectmen Meeting Minutes December 15, 2010.
Approved 3-1-1. Jean C. Harmon and Robert C. Libby were not present for that meeting.
Selectmen Meeting Minutes December 22, 2010.
Approved 3-1-1. Clifford L. Emery was not present for that meeting.
- Discussion held between 5:00 & 7:00 p.m.
Selectman Harmon said the Auditor is scheduled to meet with the Selectmen in their office Wednesday, January 5, 2011 at 5:30 to go over the audit.
The Selectmen talked about the budget procedure and came to an agreement that they can send out budget notices to those agencies they have provided funding for previously so those folks can submit the appropriate paperwork to the Selectmen. The Board has not met with the Budget Committee yet but Selectman Harmon reminded everyone there is an opening on the Committee that is posted on the Town’s web site, in the Buxton News at local businesses, and will be posted at Town Hall. The Selectmen will be setting up a meeting with department heads to go over the upcoming budget process, what the expectations are, and what the Board is looking at for the upcoming fiscal year.
- Letter from Fred Farnham, our Code Enforcement Officer – Re: Communications Tower Replacement & Relocation. The Selectmen discussed replacing the tower at the EMA building with the one that is out here. They talked about “what if” scenarios regarding the old Town Garage and where the tower could go. Fred Farnham said it can be placed anywhere as long as there is room the 9.5 foot pad. A Building Permit would be required.
- Email from York County EMA – Re: Small Business Administration Disaster Loan Applications Deadline January 19, 2011. This is for damage that occurred in severe storms on February 23, 2010 and March 31, 2010.
- Review of Projects and Issues
Selectman Burns said he has been busy fighting the snowstorm and plowing. He has been reading the Audit Report.
Selectman Emery said he has been reading the Audit Report, going through mail, plowing, and stopping by Town Hall to keep up with what everyone is doing.
Dianne Senechal said it has been a short week. She has been keeping up with the mail and said there is a lot of behind the scenes work being handled.. She reported there will be a Blood Drive at the Town hall Wednesday, January 5, 2011 from 11:00 a.m. to 4:00 p.m., and those who donate will be given a free pound of Dunkin Donuts coffee.
Selectman Harmon said this will be the third Blood Drive that we have done. The Selectmen have heard from the Red Cross that this is a very desirable location and they are very pleased with the outcome we have had. She said they plan well in advance to set it up. She encouraged people to come because there is a shortage of blood plus you will get a free pound of Dunkin Donuts coffee.
Selectman Harmon said it has been fairly quiet at Town Hall. This will be a short week. Town Hall will be closed Friday for the New Year’s holiday. She has been dealing with day to day correspondence.
Selectman Harmon said the Board is planning to have a Special Town Meeting on January 12, 2010 to deal with account reconciliations for fiscal year 2009-2010. She also mentioned that this is the third year of our three-year contract with the auditors so the Board will be putting that out to bid, and working on getting all that paperwork in order so they can get it posted and advertised.
Selectman Burns reminded everyone the Transfer Station will be closed Saturday, January 1, 2011 as it will be a holiday for them.
E.O.101112033 – An order to approve John Myers’ attendance at a Retirement Reception for the Portland City Clerk.
E.O.101112034 – An order to appoint Clifford Thomas to the Comprehensive Planning Committee effective until December 31, 2013.
E.O.101112035– An order to appoint Lawrence A. Miller to the Comprehensive Planning Committee effective until December 31, 2013.
E.O.101112036 – An order to appoint Scott Havu to the Comprehensive Planning Committee effective until December 31, 2013.
E.O.101112037 – An order to appoint Stephen J. Heroux to the Board of Appeals effective until December 31, 2013.
- Executive Orders by Initiative
- Accounts Payable and Payroll Warrants
E.O.101112031 – An order approving expenditures as documented in Accounts Payable Warrant #26-11. Approved 4-0-1.
E.O.101112032 – An order approving expenditures as documented in Payroll Warrant
#26-11. Approved 4-0-1.
- Next Meeting of the Board
Board of Appeals Meeting Tuesday, January 4, 2011 at 7:00 p.m. has been cancelled.
Selectmen’s Meeting Wednesday, January 5, 2011 at 7:00 p.m.
There will be a public input meeting on the SAD 6 budget Tuesday, January 3, 2011 at 7:00 p.m. at Bonny Eagle Middle School.
- Public Comments and Questions
There were no public comments.
The Selectmen thanked the Public Works and Public Safety (Police, Fire & Rescue) crews for the outstanding job they did during the blizzard on Monday.
Selectman Harmon said the opening of Town Hall was delayed two hours on the day of the storm to give employees time to get out. She said the Board appreciates everyone’s patience.
Motion made and seconded to adjourn the Meeting at 7:38p.m. Approved 4-0-1.