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Town Seal
Board of Selectmen Minutes 08/03/2011
Town of Buxton
Minutes for August 3, 2011 Selectmen’s Meeting

Prepared by:  Beverly Gammon

Members Present:  Jean C. Harmon, Peter E. W. Burns, Robert C. Libby, Dianne M. Senechal.  Clifford L. Emery was absent.

Others Present:  Mike Grovo, Jack Hanna

Selectmen’s Meeting Agenda
  • Call to Order
The Meeting was called to order at 7:00 p.m.

  • Pledge of Allegiance

  • Approval of Prior Meeting Minutes
Selectmen Meeting Minutes June 27, 2011.
There was not a quorum present so no vote was taken.  Jean C. Harmon and Dianne M. Senechal were absent from that meeting and Clifford L. Emery is absent tonight.

  • Discussion held between 5:00 & 7:00 p.m.
Greg Heffernan, Chief Grovo, Fred Farnham, and a resident met to discuss a couple of issues with the Selectmen.  Part of the discussion involves trash pickup on some of the private roads.  Selectman Burns said there will be a change in how this is done in the future.  Greg Heffernan is doing some work now and will be making a proposal to the Board and they will let people know what the change is in the future.  

  • Review of Correspondence
  • Email from Melissa Carver at Maine Municipal Association – Re:  MFCA – Fire Chief of the Year Award.
  • Letter from Fire & Rescue Chief Bruce Mullen – Re:  Pager Purchase Savings.
Selectman Burns read the letter from Chief Mullen and thanked the Chief.
  • Letter from David Thompson, Chief Executive Officer for the American Red Cross of Southern Maine thanking the Town for money appropriated for fiscal year 2011/12.
  • Selectman Burns read information from Michael Robinson regarding the call for volunteers for the Archaeological dig at Pleasant Point Park this month.

  • Review of Projects and Issues
Selectmen Libby said it has been a busy week going through resumes that have come in  for the Treasurer position, taking time to listen and talk with quite a few people stopping by the office during the day, and handling a lot of mail that comes in.

Selectman Harmon has been in and out of the office.  One of the things she has been working on is making sure the numbers are being plugged in for budgeting purposes and the numbers approved at Town Meeting have been entered correctly into the TRIO software.  She said it appears those numbers are correct at this point.

Selectman Senechal was out of the office for a few days so she has been catching up on mail and going through resumes.  She gave blood at the Drive here on Monday and said there were 40-60 people who donated.

Selectman Burns has been in the office reviewing resumes and meeting with people who have been in.  He said there has been some interest in the Budget Committee position.  He also mentioned the opening on the Board of Directors for SAD 6.  The Board is calling for volunteers and he said there has been some interest in that as well.  Selectman Burns said we are done with MUNIS and well on our way through the conversion to TRIO.

  • Old Business

  • New Business
The Selectmen discussed the resurfacing on the Portland Road and work that still needs to be done to finish the job.

  • Executive Orders
E.O.111208003 – An order to approve 40 hours vacation time for John Myers to be in the form of pay.
Approved 4-0-1.

E.O.111208004– An order to approve 24 hours vacation time for Bruce E. Mullen.
Approved 4-0-1.

E.O.111208005 – An order to approve John Myers’ attendance at the 2011 Clerks Networking Day & Annual Business Meeting.
Approved 4-0-1.

E.O.111208006 – An order to approve 8 hours vacation time for Tashia Pinkham.
Approved 4-0-1.

  • Executive Orders by Initiative

  • Accounts Payable and Payroll Warrants
E.O.111208001 – An order approving expenditures as documented in Accounts Payable Warrant #58, and Warrant #16.  .  Approved.4-0-1.

E.O.111208002 – An order approving expenditures as documented in Payroll Warrant
#0015.  Approved 4-0-1.

  • Next Meeting of the Board
Planning Board Meeting Monday, August 8, 2011, at 7:00 p.m.

Selectmen’s Meeting Wednesday, August 10, 2011, at 7:00 p.m.

  • Other Business
There is a vacancy on the SAD 6 Board of Directors.  Please call the Selectmen’s office at 929-5191 for more information.

The Town has an opening for a Treasurer.  Additional information is available on the Town website or  If you are interested in applying for this position, please send a cover letter and Resume to the Selectmen at 185 Portland Road, Buxton, ME 04093.
There is one vacancy on the Budget Committee.  This is a good opportunity for anyone who wants to get involved and learn more about the Town.  Please contact the Selectmen if you are interested.

  • Public Comments and Questions
Chief Grovo talked about paving on Portland Road and Route 22 from Scarborough Corner to Route 202, and reminded people to be careful when driving through that area.  

The Chief said this coming Saturday at Aubuchon Hardware they will be having a celebration of their 8 years in Town. He shared information about the activities that will be going on, free information the Police Department will have available on fraud alerts, and fund raising for the Keep the Heat On Program.

  • Executive Session  

  • Adjournment
Motion made and seconded to adjourn the Meeting at 7:25 p.m.  Approved 4-0-1.

Town of Buxton
  185 Portland Road, Buxton, ME 04093 (207) 929-5191
Town Office Hours: Mon, Tues, Thur, Fri 8:30am to 4:30pm & Wed: 11:30am - 7:30pm
For departmental office hours please visit that department's home page.