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Town Seal
Board of Selectmen Minutes 08/17/2011
Town of Buxton
Minutes for August 17, 2011 Selectmen’s Meeting

Prepared by:  Beverly Gammon

Members Present:  Peter E. W. Burns, Jean C. Harmon, Robert C. Libby, Dianne M. Senechal. Clifford L. Emery was absent.

Others Present:  Mike Grovo, Jack Hanna, Dennis Sweatt

Selectmen’s Meeting Agenda
  • Call to Order
The Meeting was called to order at 7:00 p.m.

  • Pledge of Allegiance

  • Approval of Prior Meeting Minutes
Selectmen Meeting Minutes June 27, 2011.  No vote taken.  Clifford Emery is absent.

Selectmen Meeting Minutes August 10, 2011.
Approved 3-0-2.

  • Discussion held between 5:00 & 7:00 p.m.
The Board met with two residents who have shown interest in the Budget Committee and had a discussion with them to tell them what it is about and the benefits of going on the Budget Committee.

The Selectmen also discussed a Poverty Abatement, appointment to the School Board and the Budget Committee, the preliminary Tax Valuation, and their first cut at the Municipal Tax Rate Calculation.  

The Selectmen discussed the candidates who were interviewed Tuesday night for the Treasurer position; they met with the Police Chief to talk about the possibility of a new style hat, and they talked with a resident who came in with a complaint.

  • Review of Correspondence
  • Letter from Jan Hill, President Buxton-Hollis Historical Society – Re:  Buxton Powder House.
They are going to do some repair work on the Powder House and asked the Board if it is possible to get the door and trim of the building scraped and painted.  Selectman Burns said he will get someone to do that.  He said there is some money in the Revitalization account.

  • Email from Cathy Patnaude, HomeHealth Visiting Nurses of So. ME. – Re:  Flu Clinic October 21st, 1:00-3:00 p.m.

  • Review of Projects and Issues
Selectman Libby said he received the Preliminary Report on the Municipal Valuation.  He will be going over that and reviewing it in the next few weeks.  He participated in the interviews for a new Treasurer; he has been busy handling a lot of mail and taking questions.

Selectman Harmon has been in for a couple of hours every morning to check mail and handle phone calls.  She also participated in the interviews.  The Board is still reviewing resumes and just posted the Treasurer position on Maine Municipal’s website.

Selectman Senechal was in the office for the interviews.  She said the Treasurer’s position will remain open until a suitable candidate is found.  

A resident was in last week asking for the status on the speed study request on Portland Road.  Selectman Senechal talked with someone from D.O.T. who said it will be many months until they get to this project because they get tons of requests that they try to prioritize.  They confirmed that they have the request and will try to move it up as high as they can but there will be no guarantees.

The initial work has been started to begin to get the new carpet for the Administration area.

The Selectmen discussed energy efficient lighting for the Transfer Station and said they should begin to think about getting it done.  

Selectman Burns has been away from the office for a few days spending time with his sons and their families.  He talked about the Treasurer position and said the Board will continue to interview until they find the right person for the job.

  • Old Business
Repairs to the fire station on Portland Road are now in progress.  Selectman Burns said the work should be finished by the end of this week.

Paving on Portland Road and 22 to 202 is finally done.  Some of the driveways may still need to be finished but the paving is done and the lines have been painted.  Selectman Burns encouraged people to obey the speed limit.

  • New Business
After some discussion about the energy efficient lighting at the Transfer Station the Board agreed to have Selectman Senechal get a quote for replacement lighting.

  • Executive Orders
E.O. 111208016 – An order to approve an Abatement for [Map 1, Lot 204-3] for tax year 2010 for Real Estate taxes in the amount of $2,134.44.
Approved 4-0-1.

E.O.111208017 – An order to approve John Myers’ attendance at a Vital Records Training Workshop.
Approved 4-0-1.

E.O.111208018 – An order to approve 32 hours vacation time for Greg Heffernan.
Approved 4-0-1.

E.O.111208019 – An order to approve 24 hours vacation time for John Myers.
Approved 4-0-1.

  • Executive Orders by Initiative
E.O.111208020 – An order to appoint Stephen Heroux to the SAD 6 Board of Directors to serve until June 16, 2012.
Approved 4-0-1.

E.O.111208021 – An order to appoint Mark Blier to the Budget Committee to serve until June 16, 2012.
Approved 4-0-1.

  • Accounts Payable and Payroll Warrants
E.O.111208014 – An order approving expenditures as documented in Accounts Payable Warrant #60, and Warrant #20.  Approved.4-0-1.

E.O.111208015 – An order approving expenditures as documented in Payroll Warrant
#19.  Approved 4-0-1.

  • Next Meeting of the Board
Planning Board Meeting Monday, August 22, 2011, at 7:00 p.m.

Comprehensive Planning Meeting Wednesday, August 24, 2011, at 6:00 p.m.

Selectmen’s Meeting Wednesday, August 24, 2011, at 7:00 p.m.

  • Other Business
The Pleasant Point Park Archaeological Dig is going on August 15-19, and August 29 through September l, 2011.  For more information Email Michael Robinson at, or Krystal in the Code Enforcement office at
The Selectmen discussed a second round of interviews for the Treasurer position and agreed to do the interviews Tuesday, August 30th at 6:00 p.m.

  • Public Comments and Questions
Dennis Sweatt expressed his frustration with the Town spending money that is in Undesignated Surplus.  He asked people to please have a voice, come out when there are meetings to spend money, and vote to stop the spending.  

Dennis thanked everyone who volunteers in Town, including the Selectmen and said he appreciates all that they do for the Town.

Police Chief Mike Grovo reported that there were 286 calls the week of August 1st, and 398 calls between August 7th and the 13th.  

Selectman Libby said he wished D.O.T. had done the same quality work in Bar Mills on 4A as they did on Portland Road and Route 22.  He compared the two jobs and commented on the State wanting to give back to the Town the road from the store to the bridge.

  • Executive Session

  • Adjournment
Motion made and seconded to adjourn the Meeting at 7:22 p.m.  Approved 4-0-1.

Town of Buxton
  185 Portland Road, Buxton, ME 04093 (207) 929-5191
Town Office Hours: Mon, Tues, Thur, Fri 8:30am to 4:30pm & Wed: 11:30am - 7:30pm
For departmental office hours please visit that department's home page.