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Town Seal
Board of Selectmen Minutes 09/21/2011
Town of Buxton
Minutes for September 21, 2011 Selectmen’s Meeting

Prepared by:  Beverly Gammon

Members Present:  Peter E. W. Burns, Robert C. Libby, Jean C. Harmon, Clifford L. Emery, Dianne M. Senechal

Others Present:  Penny Booker

Selectmen’s Meeting Agenda
  • Call to Order
The meeting was called to order at 7:03 p.m.

  • Pledge of Allegiance

  • Approval of Prior Meeting Minutes
Selectmen Meeting Minutes July 27, 2011  
Approved 3-0-2

Selectmen Meeting Minutes September 14, 2011.
Approved 3-0-2.  Robert C. Libby and Jean C. Harmon were absent

  • Discussion held between 5:00 & 7:00 p.m.
At 6:00 the Board interviewed a candidate for the Treasurer position.

  • Review of Correspondence
  • Email from Sharon Leahy-Lind with the Maine CDC – Re:  Invitation: Healthy Homes for Healthy Families-Coastal Healthy Communities Coalition Community Lecture Series
  • Email from Kimberley White-Kaiser, Director York County Emergency Management – Re:  Sept. 20 Kick Off Meeting at York County EMA conference room in Alfred
  • Email from Myranda McGowan, Southern Maine Regional Planning – Re:  Thursday, Sept. 22 Public Works meeting at the York County EMA office in Alfred

  • Review of Projects and Issues
Tax bills went out last week.  Selectman Libby talked about the change in computer software programs from MUNIS to TRIO and asked people to please bear with us.

Selectman Harmon added that some glitches occurred when we converted from our prior software to TRIO.  She said we are working through the issues and making corrections as people come in.  She has been in the office checking mail and dealing with day to day issues.

Selectman Emery has been calling in every day keeping up with what is going on, talking about tax issues, and other issues that come up.

Selectman Senechal said there has been a lot of correspondence.  She reported that the Board finished up with resumes and they hope to make a final decision this week on the Treasurer position, and she told about new shelving that was installed today in the vault to hold the Town’s big, old record books.

Selectmen Burns said he and Cliff Emery attended the Twelve Town Group Meeting Monday night.  Yesterday he went to the EMA Emergency Declaration meeting in Alfred with the Public Works Director and EMA Director.  He met yesterday with the representative from Senator Snowe’s office and said it was good that he and several other people had the chance to share with her what is on their minds.

  • Old Business
Selectman Harmon drafted a letter to Department Heads in regards to looking over last year’s budgets to see if there were any carry forward amounts.  

Selectman Burns also mentioned the draft to employees regarding mandatory training on October 5th.

  • New Business
Selectman Emery talked about the relocation of the Buxton Food Cupboard.  The gentlemen at Plummer’s complex are going to be refurbishing that area to make office space. They are going to help the Food Cupboard move into the old video store and when they are done they are going to allow them to move back into the old bank building.  They are investing money to make it easier for people to lease this area.  He said the Board needs to start thinking about what they want to do with the Food Cupboard in the future.  Although it is not critical at this time, the need to move could come about very quickly.

  • Executive Orders
E.O.111209014 – An order to approve 8 hours vacation time and 8 hours of personal time for Greg Heffernan.  Approved 5-0

E.O.111209015 – An order to approve Abatement for Real Estate Taxes in the amount of $103.00 for [Map 7, Lot 28-c].  Approved 5-0

E.O.111209016 – An order to approve Abatement for Real Estate Taxes in the amount of $335.78 for [Map 8, Lot 40B].  Approved 5-0

E.O.111209017 – An order to approve Bruce Mullen’s attendance at the Verbal Judo – Tactical Communications Training Workshop.  Approved 5-0

  • Executive Orders by Initiative

  • Accounts Payable and Payroll Warrants
E.O.111209012 – An order approving expenditures as documented in Accounts Payable Warrant #63 and Warrant #30.  Approved 5-0

E.O.111209013 – An order approving expenditures as documented in Payroll Warrant
#29  Approved 5-0

  • Next Meeting of the Board
Planning Board Meeting Monday, September 26, 2011 at 7:00 p.m.

The Planning Board will hold a Public Hearing Monday, September 26, 2011, at 7:00 p.m.  This is regarding an application for a Conditional Use permit for Animal Husbandry.
Selectmen’s Meeting Wednesday, September 28, 2011, at 7:00 p.m.

  • Other Business
Hazardous Waste Day Saturday, October 1, 2011, 10AM to 2 PM.  You must provide proof of residency.  Additional information is posted on the Town Web Site.  If you have questions, please contact Greg Heffernan, Director of Solid Waste, at 929-3913.

Flu Shot Clinic at Buxton Town Hall on Friday, October 21, 2011, from 1:00-3:00 p.m.

Blood Drive at Buxton Town Hall Tuesday, October 11, 2011 11:00 a.m.

  • Public Comments and Questions
Selectman Burns spoke about work being done at the Elden Store/EMA building.  Some of the work will be to replace facia boards, painting and landscaping.  Four trees on the Route 22 side and two on Haines Meadow side will be disappearing.  Replacements will go in that will be the right size and height so you can see the building better.

  • Executive Session  

  • Adjournment
Motion made and seconded to adjourn the Meeting at 7:19 p.m.  
Approved 5-0

Town of Buxton
  185 Portland Road, Buxton, ME 04093 (207) 929-5191
Town Office Hours: Mon, Tues, Thur, Fri 8:30am to 4:30pm & Wed: 11:30am - 7:30pm
For departmental office hours please visit that department's home page.