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Town Seal
Board of Selectmen Minutes 09/26/2012
Town of Buxton
Minutes for September 26, 2012 Selectmen’s Meeting

Prepared by:  Beverly Gammon

Members Present:  Dianne M. Senechal, Clifford L. Emery, Penny J. Booker.  Robert C. Libby and Jean C. Harmon were absent.

Others Present:  Larry Miller, Bernie Page.

Meeting Agenda

  • Call to Order
The meeting was called to order at 7:02 PM.

  • Pledge of Allegiance

  • Approval of Prior Meeting Minutes
Selectmen Meeting Minutes September 19, 2012.  Approved 3-2.  
Robert Libby and Jean Harmon were absent.

  • Discussion held between 5:00 & 7:00 p.m.
A resident came in to talk to the Board about an item that is going to be on the Warrant for voting that concerns building on non-conforming, vacant lots.  The question has already gone to be printed so the Board told the resident there will be a Public Hearing coming up on October 10.

Some other residents came in to discuss mobile homes, property lines, and setbacks.  Fred Farnham is going to do some more work on this.

A member of the Planning Board, Larry Curtis, came in asking about carry forwards, money that the Planning Board has, and how the process works to carry money forward.  He also brought up the fact that the Town of Buxton does not have a WIFI connection for people who come in for meetings with laptops.  Dianne Senechal said the Board will look into the cost and whether or not they want to have it at this time.

  • Correspondence
  • Email from Barry Tibbetts, Town Manager of Kennebunk – Re:  MERC Sale Meeting October 24, 2012.
Selectman Emery provided some history on the contract.  There is going to be a meeting October 24 at 6 PM at the Kennebunk Town Hall.  The Board will find out from our attorney exactly what our options are going forward, and will report back to everybody.

  • Notice from the Superintendent’s Office – Re: MSAD 6 Budget Advisory Committee Seeking Volunteers.

  • Review of Projects and Issues
Selectman Booker reported that she has not been in as much this past week.  She came in Monday to sign documents and had planned to attend a “NIMS” training tonight but was needed here.

Selectman Emery reported that he finally got a call back today from Peter Coughlin at D.O.T.  Cliff explained to him what the Board’s issues are and expressed their disappointment with the Urban Compact Initiative Program.  Cliff told Mr. Coughlin that there was supposed to be a process they would go through with the Town but it was not followed.  He expressed the Board’s concern about having received a letter from the State saying the Town is now responsible for Route 4A from Low’s to Bar Mills Bridge, and 112 from Tory Hill to Low’s.  Cliff told Mr. Coughlin that the State paved Route 4A with no input from the Town and they have done nothing with that section of Route 112.  Mr. Coughlin said he will have one of the men get in touch with Cliff the first of next week.

Selectman Senechal has been in every day this week and everyone has been working on the Notice of Public Hearing and getting the wording for the ballots ready to send to the Town Clerk.  Those were the signatures Penny Booker was talking about earlier.

Selectman Senechal reported that the Board will hold a Public Hearing October 10 at 7 PM and she read all the Articles that will be included in the Warrant.

  • Old Business
Personnel Policy – The Board will have a Workshop Monday, October 1, 2012.

The Internal Control Document will be reviewed at a later date.

  • New Business

  • Executive Orders
E.O.121309027 – An order to approve a Supplemental Tax Warrant and Certificate for fiscal year 2012/13 in the amount of $28.56 for [Map 1A, Lot 127C].  Approved 3-2.

E.O.121309028 – An order to approve an Application for Veteran Exemption for [Map 0010, Lot 0001-11].  Approved 3-2.

E.O.121309029 – An order to approve an Application for Veteran Exemption for [Map 0002, Lot 0091-8].  Approved 3-2.

E.O.121309030 – An order to approve 2 hours vacation time for Michael Grovo.  Approved 3-2.

E.O.121309031 – An order to enter into a contract with Heat Tech Service of Standish, to replace the boiler at the Chicopee Fire Station at an estimated cost of $9,894.08.  $10,000 was appropriated at the Annual Town Meeting for this project.  Approved 3-2.

  • Executive Orders by Initiative

  • Accounts Payable and Payroll Warrants
E.O.121309025 – An order approving expenditures as documented in Accounts Payable Warrant #26.  Approved 3-2.

E.O.121309026 – An order approving expenditures as documented in Payroll Warrant #25.  Approved 3-2.

  • Next Meeting of the Board
Board of Selectmen Workshop Monday, October 1, 2012, 6 PM.
Board of Selectmen Meeting Wednesday, October 3, 2012, at 7 PM.
Public Hearing on Secret Ballot Articles Wednesday, October 10, 2012, at 7 PM.

  • Other Business
HomeHealth Visiting Nurses will hold a Flu Shot Clinic at Buxton Town Hall on Friday, October 19, 2012, from 1 ~2 PM.  Participants must bring their Medicare and/or insurance cards.  The fee is $30.00.

Buxton’s Hazardous Waste Day will be October 6 from 10 AM ~ 2 PM at the Transfer Station.  This event is for Buxton residents only and the organizers will be checking residency.

Buxton Town Hall Blood Drive Tuesday, October 9, 2012, 11 AM ~ 4 PM, 185 Portland Road.  Please call the American Red Cross at 1-800-RED-CROSS for an appointment.  Donors will receive a free bowling voucher from Vacationland Bowling Center in Saco and be entered to win a bowling outing for 10 people.

Dianne Senechal reminded the public about Article 16 that was approved at our Annual Town Meeting.  Fifteen thousand dollars was appropriated for updating information on the Town’s Property Record Cards.  Starting the first week of October, Parker Appraisal Service will be starting their update.  If you live in areas on Map 1, 1A, and 2 they will be coming to your property measuring and updating the appraisal.

Bar Mills Community Church is having a takeout lunch Wednesday, October 10.  The price is $7.50 per person. They have soups, sandwiches, chips, pickles, and desserts.  Pickup is between 11:30 and 12:30.  Orders must be placed by October 3 by calling 929-5555 or Email Judy

Selectman Senechal read the ad for the two police cruisers that are available by bid.  Bids must be delivered by 4 PM on October 3.

  • Public Comments and Questions
Larry Miller introduced himself as one of Buxton’s four School Board Members.  He provided details on the new Budget Advisory Committee.  He talked about the composition of the committee, what these people will do, what is expected of them, the procedure, and objectives.  The Selectmen’s Assistant has a supply of applications with a brief summary on the back side of them.  Mr. Miller said the School Board is seeking community participation on the committee.  He then asked if the Board had any questions.

Selectman Senechal asked how often the group will meet.

Mr. Miller believes there will be at least six meetings determined by the committee.

Dianne Senechal asked if these meetings will take place before the budget process begins.

Mr. Miller said the initial meeting is expected to start October 30 depending on people’s availability.  When applications are submitted they will be reviewed by the Finance Committee and selections made for appointments to the Budget Advisory Committee.  Appointments will be approved by the School Board.  Mr. Miller said it is intended that the whole budget process will start earlier this year.

Cliff Emery asked if the meetings will be during the day or in the evenings.

Mr. Miller responded that he assumes they will be held in the evening but suggested calling or sending an Email to the Superintendent’s office for that information.

Penny Booker asked if there has been much interest.

Mr. Miller said the School Board just voted on this at the last School Board meeting and the Superintendent’s office is getting this rolled out.  He encouraged people to be interested.

The Board agreed to keep the information about the committee on their agenda to remind the public about it next week.

  • Executive Session

  • Adjournment
Motion made and seconded to adjourn the Meeting at 7:31 PM.  Approved 3-2.

Town of Buxton
  185 Portland Road, Buxton, ME 04093 (207) 929-5191
Town Office Hours: Mon, Tues, Thur, Fri 8:30am to 4:30pm & Wed: 11:30am - 7:30pm
For departmental office hours please visit that department's home page.