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Town Seal
Board of Selectmen Minutes 12/26/2012
Town of Buxton
Minutes for December 26, 2012 Selectmen’s Meeting

Prepared by:  Beverly Gammon

Members Present:  Dianne M. Senechal, Clifford L. Emery, Robert C. Libby, Jean C. Harmon, Penny J. Booker.

Others Present:  None.

Meeting Agenda

  • Call to Order
The meeting was called to order at 7:03 PM.

  • Pledge of Allegiance
  • Approval of Prior Meeting Minutes
Selectmen Meeting Minutes December 19, 2012.  Approved 3-2.

  •  Discussion held between 5:00 & 7:00 p.m.
The board did not have any member of the public come in.

The Board discussed the weather for tomorrow, the budget, and other issues.  They decided not to close the office tomorrow but they will invoke the Storm Policy and let each employee make up his/her mind based on severity if they want to travel or not.

  • Review of Correspondence
  • Email from Don Marean, Representative District 131 Hollis/Buxton – Re:  Committee Appointments.
  • Email from Marian Alexandre with So. Maine Regional Planning Commission – Re:  A Workshop for Municipal Officials and Landowners.
  • Email from Sharleen Fields, Director W. Buxton Public Library – Re:  Overdue Books.

  • Review of Projects and Issues
Selectman Libby has been out for a few weeks.  He came in early this morning to catch up and said he noticed that the important things had already been done.  He thanked the Board for staying on top of things.

Selectman Harmon has been in every day.  She noted that on Friday the Toy Box elves did their magic and with the weather as it was they worked in conjunction with Public Works using one of the garage bays to help people whose vehicles were too small to fit the boxes into.  She said it went very well and just as smoothly as it has for the last 18 years.  The Toy Box served 149 children.

Last week we received over $1100.00 in donations to Keep the Heat On.  Selectman Harmon said that $772.76 was from Aubuchon Hardware.  They raised the money at the event they held at the store last summer.  Chief Grovo and Cliff Emery volunteered their time to sit in the dunk tank and they sold popcorn and hot dogs to the public.

Selectman Harmon also talked about the trash schedule for the holiday.

Selectman Emery was in Monday looking at payroll and discussing some of the issues that were going on while he was in.  He reported that the Board received the MERC contract which has been reviewed, signed, and sent on its way.  The transition has gone very smoothly and the new contract will be effective January 1, 2013.  Casella Waste bought BBI who handles our curbside waste pickup.  Cliff said there should not be any difference but he has asked if someone can come in after the holidays and talk with the Board about it.

Selectman Booker was in last Thursday and again on Monday .  She worked on payroll and reviewed the trash contract.  

Selectman Senechal said she did not come in during the “monsoon” last Friday but came in Monday to catch up.  She noted that there has been a lot of mail and said that the budget packets have gone out and some budget requests have already come in.  

  • Old Business
Personnel Policy – In process.

Internal Control Document.  This will be worked on once the Selectmen have worked with the auditor.

  • New Business
The Selectmen talked about the need to schedule some time to meet with Department Heads to discuss their expectations for the upcoming budget.  The Board will discuss it next Wednesday and may hold a Workshop after the first of the year to discuss some items in greater detail.

  • Executive Orders
E.O.121312017 – An order to approve John Myers’ attendance at seven MTCCA Executive Board Meetings.  Approved 5-0.

E.O.121312018 – An order to approve an Application for Veteran Exemption for [Map 10, Lot 15A].  Approved 5-0.

E.O.121312019 – An order to appoint Mia Dodge to the position of Member of the Toy Box Committee to be effective until December 31, 2015.  Approved 5-0.

E.O.121312020 – An order to appoint Mia Dodge as a Trustee to Estes Park to be effective until December 31, 2015.  Approved 5-0.

E.O.121312021 – An order to appoint Joan Weeman to the position of Registrar of Voters to be effective until December 31, 2014.  Approved 5-0.

E.O.121312022 – An order to appoint Dennis Santolucito to the position of member of the Board of Appeals to be effective until December 31, 2015.  Approved 5-0.

E.O.121312023 – An order to appoint David Anderson to the position of a Trustee to the Town Farm Park effective until December 31, 2015.  Approved 5-0.

  • Executive Orders by Initiative

  • Accounts Payable and Payroll Warrants
E.O.121312015 – An order approving expenditures as documented in Accounts Payable Warrant #55.  Approved 5-0.

E.O.121312016 – An order approving expenditures as documented in Payroll Warrant #54.  Approved 5-0.

  • Next Meeting of the Board
Board of Selectmen Meeting Wednesday, January 2, 2013, at 7:00 PM.  

Public Hearing Wednesday, January 9, 2013, at 7:00 PM for a new Liquor License Application for Gail Landry, d/b/a The Barn at Flanagan Farm, located at 668 Narragansett Trail.

  • Other Business
Reminder - Rescue Subscriptions expire December 31.  We are now accepting new and renewal applications for 2013.

Reminder – Dog licenses are due January 1.  The cost is $6 for spayed or neutered dogs or $11 for any dog that has not been altered.

The Town Office and Transfer Station will be closed Tuesday, January 1, 2013, for New Year’s Day.

Please make note of the holiday curbside trash pickup schedule for next week.  All three pickup days, Tuesday, Wednesday and Thursday will move ahead one day.  If your trash is normally picked up on Tuesdays it will be picked up on Wednesday; Wednesday’s pickup will be done on Thursday, and Thursday’s pickup will be done on Friday.  The holiday schedule is on the Town’s web page and on a recording at the Transfer Station.

Christmas trees may be dropped off at the Transfer Station at no charge.
Penny Booker mentioned a letter from DOT notifying us that there will be a public meeting Wednesday, January 16, 2013 at 6 PM in the Community Building at Hollis Town Hall to bring everyone up to date on the Buxton-Hollis bridge.

There will be a blood Drive at the Buxton Town Office Wednesday, January 2, 2013 from 12-5 PM.  

  • Public Comments and Questions
Selectman Senechal thanked Public Works for working over the holidays.

  • Executive Session

  • Adjournment
Motion made and seconded to adjourn the Meeting at 7:23 PM.  Approved 5-0.

Town of Buxton
  185 Portland Road, Buxton, ME 04093 (207) 929-5191
Town Office Hours: Mon, Tues, Thur, Fri 8:30am to 4:30pm & Wed: 11:30am - 7:30pm
For departmental office hours please visit that department's home page.