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Town Seal
Board of Selectmen Minutes 01/09/2013
Town of Buxton
Minutes for January 9, 2013 Selectmen’s Meeting

Prepared by:  Beverly Gammon

Members Present:  Dianne M. Senechal, Clifford L. Emery, Robert C. Libby, Jean C. Harmon, Penny J. Booker.  

Others Present:  Peter Burns, Mike Grovo, Dennis Santolucito, Jack Hanna

Public Hearing – 7:00 PM – New Liquor License Application for Gail Landry, D/B/A The Barn at Flanagan Farm.

Dianne Senechal read the notice and opened the Public Hearing at 7:05 PM.  

Selectman Senechal asked if there were any questions or comments from the public.  The Selectmen talked about the need for the applicant to be there to let the public know what they are asking for and what they plan to do with it and to respond to questions.

The Selectmen agreed that without the applicant to provide information, and with no history to rely on, they are left with no information at all.

There were no public comments and the hearing was closed at 7:09 PM.

Meeting Agenda

  • Call to Order
The meeting was called to order at 7:10 PM.

  • Pledge of Allegiance

  • Approval of Prior Meeting Minutes
Selectmen Meeting Minutes January 2, 2013.  Approved 4-1.

  •  Discussion held between 5:00 & 7:00 p.m.
Peter Burns is our representative on the SAD 6 Community Budget Advisory Committee.  He came in with information on the budget meetings he has been attending.  He brought the Board up to date and talked about some things he wants the Board to do.

The Board had a short discussion with the Police Chief regarding some police business he encountered in the last month.  He is going to get them more information and they will have further discussions on that.

The Selectmen discussed some internal communication they are working on and information the Treasurer provided.  

Chief Schools came in and brought the Board a piece of information that he will be following up on with them.

  • Review of Correspondence
  • Notice from DOT – Regarding informal public meeting in Hollis – Re:  The condition of the Bar Mills and Canal Bridges.
Penny Booker is going to represent the Board at this meeting.

  • Email from Paul Schumacher, Executive Director of So. ME. Regional Planning Commission – Re:  Recently hired new Director.
  • Email from Adam Hartwig with Maine CDC – Re:  Disaster Behavioral Health Training.
  • Email from Peter Burns – Re:  Information on Solid Waste Association of North America 2013 Scholarship Application.
  • Flier from the Maine Real Estate Network – Re:  Fuel assistance fundraiser.
  • Email from Sharleen Fields, Director of West Buxton Public Library – Re:  Peter Mills Exhibit.

  • Review of Projects and Issues
Selectman Libby attended the Workshop Monday night and said that the Board discussed some good issues there.  He said they talked about the Personnel Manual, mail, and things they have to make decisions on.  He has also been working on some Veteran Exemptions.

Selectman Harmon has been coming in every day, catching up on correspondence and sending out thank you notes for donations to Keep the Heat On.  She attended the Board Workshop Monday night and said they got a lot accomplished.  She has completed three of the four budget worksheets she has to do.  She cannot do the last one until everyone else’s budgets are done.

Selectman Emery talked about new paint and carpet that has been installed in two offices and the great job Chet Ouellette and Krystal Dyer did moving things, painting, getting everything hooked back up and back where it belonged.  He said they deserve a hearty “thank you” from the Board.

Selectman Emery also attended the Workshop Monday night.  He said the Board got started on the budget which is going to take up a lot of time, and they talked about the new waste contract that we are in negotiations on now that our trash is going to the transfer station on Route 22 instead of to MERC.  They will be acting on that very soon.

Selectman Emery is going to attend the Public Hearing on the York County Budget.  Charisse Keach and Peter Burns are also planning to attend.

Selectman Booker said the offices came out very nice and she is pleased with the color of the paint.  She agreed that Chet and Krystal did an excellent job.  She has been in most afternoons going through mail and looking over the budget pieces she was given to work with this year.  She attended the Workshop Monday night and reported that she has had some discussions with Charisse on things she is trying to understand better.

Selectman Senechal commented on the two office upgrades and said that was in our building maintenance budget this year.  Every year the Board looks at offices that need work done and this year we have done a lot of painting.  She said there has been some discussion about the need to paint the Selectmen’s office but no decision has been made yet.

Selectman Senechal has finished going through the Personnel Manual draft and the other Selectmen are working on that.  She mentioned that the Board touched on some issues that were not in the document and they are still deciding whether or not they are going to include them.  She said it is not an easy document to put together and they want to make sure everything is correct before sending it out to our attorney.

  • Old Business
Personnel Policy – In process.

Internal Control Document. – Our auditor has been out of town so this has been delayed but it will get done.

  • New Business

  • Executive Orders
E.O.121301011 – An order to appoint Larry Smith to the position of a Trustee to the Bonny Eagle Park to be effective until December 31, 2015.  Approved 5-0.

E.O.121301012 – An order to appoint Virginia R. Smith to the position of a Trustee to the Bonny Eagle Park to be effective until December 31, 2015.  Approved 5-0.

E.O.121301013 – An order to approve an Application for Exemption for Widow of a Veteran for [Map 2, Lot 69B].  Approved 5-0.

E.O.121301014 – An order to approve 40 hours of vacation time for Greg Heffernan.  Approved 5-0.

E.O.121301015 – An order to approve an Application for Veteran Exemption for [Map 2, Lot 6-1].  Approved 5-0.

  • Executive Orders by Initiative
The Board discussed what action they were going to take on the Liquor License Application.  After some discussion by the Board the following motion was made:

A motion was made to continue the Public Hearing until 7:00 PM on January 16, 2013.  The Selectmen discussed the need for the applicant to attend the Public Hearing since this is a new application and there are questions from the Board and the Police Chief about the intended use. The Board voted 5-0 in favor.

  • Accounts Payable and Payroll Warrants
E.O.121301009 – An order approving expenditures as documented in Accounts Payable Warrant #60.  Approved 5-0.

E.O.121301010 – An order approving expenditures as documented in Payroll Warrant #58.  Approved 5-0.

  • Next Meeting of the Board
Planning Board Meeting Monday, January 14, 2013. At 7 PM.

The Board of Selectmen will meet Wednesday, January 16, 2013, at 7:00 PM.

The York County Budget Committee will hold a Public Hearing Wednesday, January 16, 2013, at 6:30 PM in the basement of the York County Court House.  

  • Other Business

  • Public Comments and Questions
Chief Grovo spoke about the “Yellow Dot Program” that the Police Department will be doing in the next few weeks.

Selectman Senechal asked the Chief to explain the program.

Chief Grovo said the yellow dot goes on the back window of a vehicle and indicates to a public safety first responder that there is information about the operator in the glove box.  The Chief said when he gets more information he will be putting it out.

Chief Grovo also talked about the nature of the calls that have come in to Public Safety from January 1-5.  There were 264 calls for that period.

Mike Grovo reported receiving a message from someone who lives outside of Buxton but travels through town regularly.  The person wanted to recognize Public Works because in his opinion the roads in Buxton are in much better condition than in other areas he travels through.  Chief Grovo said that Tom Kennie and the crew, Keith, Mike, Ed, Jaret, Larry and the part time workers should be recognized for that and the long hours they work when they are out plowing.

  • Executive Session

  • Adjournment
Motion made and seconded to adjourn the Meeting at 7:40 PM.  Approved 5-0.

Town of Buxton
  185 Portland Road, Buxton, ME 04093 (207) 929-5191
Town Office Hours: Mon, Tues, Thur, Fri 8:30am to 4:30pm & Wed: 11:30am - 7:30pm
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