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Town Seal
Board of Selectmen Minutes 01/30/2013
Town of Buxton
Minutes for January 30, 2013 Selectmen’s Meeting

Prepared by:  Beverly Gammon

Members Present:  Dianne M. Senechal, Jean C. Harmon, Penny J. Booker.  
Robert C. Libby and Clifford L. Emery were absent.

Others Present:  Michael Grovo, Donald Marean

Meeting Agenda

  • Call to Order
The meeting was called to order at 7:02 PM.

  • Pledge of Allegiance

  • Approval of Prior Meeting Minutes
Selectmen Meeting Minutes January 16, 2013.  No vote taken because there was not a quorum.
Selectmen Meeting Minutes January 23, 2013.  Approved 3-0-2.

  • Discussion held between 5:00 & 7:00 p.m.
Steve Heroux came in to talk with the Board about the Appeals Board budget presentation.  He also spoke about budget issues that the School District is facing.

Chief Schools came in and talked with the Selectmen for a few minutes and the Police Chief came in as well.

The Board discussed the Personnel Manual and some issues they saw.  They have started putting together the final pieces for the manual.

  • Review of Correspondence
  • Legislative Bulleting for week of January 25, 2013.
Selectman Senechal read the topics covered in the bulletin and noted that there are a lot of Bills that if passed will effect municipalities.

  • Review of Projects and Issues
Selectman Harmon reported that work was done last week at Pleasant Point Park cleaning up some of the blow downs from prior storms.  The work needed to be done while the ground was still frozen.  Mike Robinson reported. Monday that everything looked great and there was no impact to the ground area.

Selectman Harmon talked about a D.O.T. meeting today with various utilities regarding the Bar Mills and Canal Bridge.  She joined the meeting and expressed the Board’s concern about communication and how the Board has not been included in that.  She provided additional details on the meeting, options with the bridge, and the Board’s position that they would not be in favor of having the bridge removed but would be in favor of rebuilding it.  She is confident that we will be kept in the communication loop going forward and will provide any input they may be looking for from the Board and our residents.  There will be a link on our website for those who want to view the re-play of the meeting and Hollis has a comment section on their website for anyone who is interested.

Selectman Booker reported that she has been looking at budgets that have come in and going over questions on normal business things that come up.  She mentioned the Hollis website and said there is an Email address there that people can click on and we will get ours that go there as well.

Selectman Senechal has been working on budgets and said she and the other Selectmen have their pieces done.  She also reported that she read through the entire Personnel Manual today and noted things that need to be changed or removed.

  • Old Business
Personnel Policy – In process.  The Selectmen decided to have a Workshop Monday, February 4, at 6:00 PM.

Internal Control Document. – The Board agreed to put this item on hold until they get the other pieces together to do that.  Selectman Senechal said the budget has to take priority.

  • New Business

  • Executive Orders
E.O.121301027 – An order approving 35 hours of vacation time for Tashia Pinkham.  Approved 3-0-2.

E.O.121301028 – An order approving 8 hours vacation time for John Myers.  Approved 3-0-2.

E.O.121301029 – An order approving John Myers’ attendance at a Managing Freedom of Access Requests Workshop.  Approved 3-0-2.

E.O.121301030 – An order approving John Myers’ attendance to an MMA Affiliate Groups Luncheon.  Approved 3-0-2.

E.O.121301031  -  An order approving John Myers’ attendance at a Parliamentary Procedure Workshop.  Approved 3-0-2.

E.O.121301032 – An order approving Tashia Pinkham’s attendance to an MRPA Workshop.  Approved 3-0-2.

E.O.121301033 – An order approving Charisse Keach’s attendance to a Basic Excise Tax Workshop.  Approved 3-0-2.

E.O.121301034 – An order approving an Application for Exemption for a Widow of a Veteran for [Map4, Lot 11-B].  Approved 3-0-2.

E.O.121301035 – An order approving an Application for a Veteran Exemption for [Map 7, Lot 64-D].  Approved 3-0-2.

  • Executive Orders by Initiative

  • Accounts Payable and Payroll Warrants
E.O.121301025 – An order approving expenditures as documented in Accounts Payable Warrant #66 and #68.  Approved 3-0-2.

E.O.121301026 – An order approving expenditures as documented in Payroll Warrant #67.  Approved 3-0-2.

  • Next Meeting of the Board
Budget Committee Meeting Tuesday, February 5 at 6:00 PM.
Board of Selectmen Meeting Wednesday, February 6, 2013, at 7:00 PM.
Board of Selectmen Meeting Monday, February 4 at 6:00 PM for a Workshop.

  • Other Business
There is an opening for a Planning Board member and openings for Trustees for Bonny Eagle Park and Carroll Park.  If anyone is interested please contact the Selectmen.  

  • Public Comments and Questions
Chief Grovo went over statistics for the past two weeks.  They averaged 330 calls each week.  He reminded people to watch their driving in stormy weather, license dogs, and asked people to give us a call if you no longer have your dog so that we do not keep sending notices when someone has lost their pet.

Selectman Senechal reminded everyone this is the last week to license your dogs.  Fines start February 1.

Donald Marean, Representative for Buxton and Hollis, spoke.  He has been appointed to serve on the Agriculture & Forestry Committee and the Taxation Committee.  He talked about the makeup of the committees and the legislative process.  He said people can go to and listen to audio on any committee hearing and House and Senate Chambers will be live via video.

The Selectmen asked questions about Revenue Sharing and a discussion followed regarding that and getting less money for our schools.

Representative Marean said the amount in this biennial budget is exactly the same as it was in the last biennial budget.  He said SAD 6 may get less money because of valuation or student count but not because the Governor put less in the budget.

The Board thanked Mr. Marean for coming in to speak.

  • Executive Session

  • Adjournment
Motion made and seconded to adjourn the Meeting at 7:44 PM.  Approved 3-0-2.

Town of Buxton
  185 Portland Road, Buxton, ME 04093 (207) 929-5191
Town Office Hours: Mon, Tues, Thur, Fri 8:30am to 4:30pm & Wed: 11:30am - 7:30pm
For departmental office hours please visit that department's home page.