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Town Seal
 
Board of Selectmen Minutes 05/01/2013
Town of Buxton
Minutes for May 1, 2013, Selectmen’s Meeting

Prepared by:  Beverly Gammon


Members Present:  Dianne M. Senechal, Clifford L. Emery, Jean C. Harmon, Penny J. Booker.
Robert C. Libby was absent.

Others Present:  William Ham, III, Michael Grovo, John Vedral, Chris Carroll


Public Hearing Continued – 7:00 PM –Liquor License Renewal for William H. Ham III, D/B/A Skip’s Lounge

Selectman Senechal explained that the Public Hearing started on April 24.  The Board continued it until tonight.  Selectman Senechal opened the Public Hearing at 7:05 PM and called the Police Chief to the podium to ask if everything that was supposed to have taken place has taken place.
Chief Grovo responded in the affirmative and assured the Board that Mr. Ham has taken care of what he was supposed to do.  The Chief does not expect any problems going forward.

Selectman Emery asked Chief Grovo if there have been any other issues in the past year.  Chief Grovo said the only issue he is aware of was the criminal mischief where all the windows were broken out of the bar after it had closed.  He said that issue has been resolved.

There were no other comments or questions from the Board or the public.  Selectman Senechal made a motion to close the Public Hearing at 7:09 PM.  Approved 4-0-1.



Public Hearing – 7:00 PM – Secret Ballot Articles for June 11, 2013

Selectman Senechal read the Notice of Public Hearing.  The Board voted 4-0-1 to open the hearing at 7:10 PM.  

Selectman Senechal turned the meeting over to two members of the Planning Board, John Vedral and Chris Carroll.  They read Articles 3-7 alternately, explained the changes and answered some questions from the Board.

Fred Farnham, our Code Enforcement Officer read Article 8 and explained that the purpose of this is to bring Buxton in line with the State Building Codes, and some other rules and regulations that are required by state mandate.  

There were no other questions or comments from the Board or the public.  Selectman Senechal made a motion to close the Public Hearing at 7:25 PM.  Approved 4-0-1


     Selectmen’s Meeting Minutes

  • Call to Order
The meeting was called to order at 7:26 PM.



  • Pledge of Allegiance


  • Approval of Prior Meeting Minutes
Selectmen Meeting Minutes for April 17, 2013.  Approved 3-0-2
Selectmen Meeting Minutes for April 24, 2013.  Approved 3-0-2



  • Discussion held between 5:00 & 7:00 p.m.
At 5:00 PM Sheridan Bennett, our EMA Director and Nathan Schools who was recently appointed as our Deputy EMA Director came in with Dennis and Cindy Santolucito; two assistants who are volunteers.  They discussed operation of EMA, policies and procedures and different things the Board would like to see.  They are going to work together and develop some procedures for the Board to help them be prepared for all emergencies.  

At 6:00 PM Fire Chief Nathan Schools came in and talked with the Board about various things that are going on in the department.  He notified the Board that on May 18 the Fire Department is having an Open House.  Chief Grovo is going to be there with a number of events that have been planned for the public including the Yellow Dot Program that is being introduced in Buxton, child safety seats and how to put them in.  The Board was also notified that there will be an awards night at the Fire Department on June 21 for all firemen.

After that the Selectmen discussed internal control documents, policies, and procedures that were brought to their attention by our auditor that they are going to begin working on.




  • Review of Correspondence
  • Weekly Legislative Bulletin from Maine Municipal Association
  • Health Alerts from Maine Public Health – Re:  Lyme Disease & Measles
  • Email from Patrick Bonsant & Matt Fletcher, Saco River Community TV – Re:  Community Connections – Why they matter


  • Review of Projects and Issues
Selectman Harmon reported that last week the Board received a copy of our preliminary state valuation report that she worked on earlier with the representative from the state.  She said it will not help us this year or next in relation to the percentage that we pay to the school but it will be good for us the following year.

Selectman Harmon also reported that she has been reviewing the Town Report draft.  The corrections were made and the book has been sent off to the printer; it will be coming in sometime this month.

 She attended the Workshop Monday night.  The Board was in Executive Session per 1 M.R.S.A. 405 6 E which was consulting with an attorney.  She said that no decisions were made coming out of Executive Session.

Selectman Harmon talked about a memo from our Tax Collector regarding enacting an Ordinance for collecting delinquent personal property taxes.  The Tax Collector gathered information from other towns and received quite a few samples of other town ordinances.  Selectman Harmon said she thinks it is something the Board should consider.  This would mean that before any type of permit or license, whether it is a Victualer License, Liquor License, plumbing permit or whatever it may be, any delinquent personal property taxes would have to be paid before the license or permit could be issued.

Selectman Harmon talked about our lawn mowing company and the amount of time it took them last year to remove sand that gets pushed onto the lawn from the winter plowing and sanding.  She suggested he contact the Public Works to see if they could coordinate and work together since they had already swept the parking lot and the lawn mowing company did not want to put all the sand back onto the area they had just swept.  The Public Works crew put loam in and re-seeded areas that were damaged.

Selectman Emery reported that he attended the workshop the Board had Monday night.  He worked out of Town last week so he said he has been in and trying to catch up with the pile on his desk.


Selectman Booker also attended the workshop Monday night.  She reported that she has been working on Excel worksheets for income and expenses for the Recreation Department.  She has also been updating electricity usage numbers for the different departments.  

Selectman Booker said the Board had some discussion again on the Medical Reimbursement Service and still needs to look at that some more.  She said every time the Board has a session it seems like one more thing comes up that they need to adjust in the Personnel Policy.  She has been making notes on that and also reviewed some portions of the Town Report.

Selectman Senechal said she has been doing the same things.  She also attended the workshop Monday night and has been working on the Annual Report, reading correspondence and the Personnel Policy. She asked the rest of the Board about a workshop at the end of the month and they discussed finishing the Personnel Policy by July 1.



  • Old Business
None.



  • New Business
Personnel Policy – The Board is plugging away on it.


  • Executive Orders
        
E.O. 121305003 – An order to approve a Victualer License for the following:Gail Landry d/b/a The Barn at Flanagan Farm; Robie Wagner d/b/a Buxton Mini-Mart; Julie & Shiloh Hagerman d/b/a CHAPS Inc.; Ryan Merritt d/b/a Chicopee Market; Todd Goodheart d/b/a Goodheart’s Pizza Parlor; Hannaford Supermarket & Pharmacy; James Dillon d/b/a JD Market; Eric & Barbara Low d/b/a  Low’s – Bar , and Low’s – Bonny Eagle; P. W. Plummer & Sons Inc.; William Ham III d/b/a Skips Lounge; Kellie Remick d/b/a Timberline Country Store; Mark & Carrie Stedler d/b/a Tory Hill Café; and Chen Ying d/b/a Yummy Chinese Restaurant.  Approved 4-0-1

E.O. 121305004 – An order to adopt a Policy on Treasurer’s Disbursement Warrants for Employee Wages and Benefits.  Approved 4-0-1

E.O. 121305005 – An order to approve an Application for Veteran Exemption for [Map 2, Lot 96].  Approved 4-0-1

E.O. 121305006 – An order to approve a Pole Permit for Central Maine Power Company and Saco River Telephone LLC to construct and maintain one pole on Pease Road, 1,090 feet southwesterly starting at the intersection of Route 202 and Pease Road in accordance with Notification 301084827.  Approved 4-0-1

E.O. 121305007 – An order to approve 45.5 hours without pay for Ruth Scheibenphlug.  Approved 4-0-1

E.O. 121305008 – An order to approve 8 hours vacation time for John Myers.  Approved 4-0-1



  • Executive Orders by Initiative
E.O. 121305009 – An order to approve a Liquor License renewal for William Ham III d/b/a Skips Lounge.  Approved 4-0-1



  • Accounts Payable and Payroll Warrants
E.O. 121305001 – An order approving expenditures as documented in Accounts Payable Warrant #94.  Approved 4-0-1
        
E.O. 121305002 – An order approving expenditures as documented in Payroll Warrant #93.
Approved 4-0-1



  • Next Meeting of the Board
Board of Selectmen Meeting Wednesday, May 8, 2013, at 7:00 PM



  • Other Business
Selectman Emery pointed out that it is extremely dry and cautioned everyone to pay attention and be very careful with fires.  He said we have been very fortunate not to have had any brush fires.  Other municipalities have and homes can be lost very rapidly.




  • Public Comments and Questions
Chief Mike Grovo spoke about the Yellow Dot Program at Bar Mills fire station on May 18 between the hours of 9:00 and 1:00 in the afternoon.  He said it is a great program and it takes about 10 minutes to fill out the paperwork and have a photograph taken.  

Selectman Senechal asked if it will be held again for those who cannot make it on the 18th Chief Grovo said people can contact the Police Department.

Chief Grovo mentioned the triathalon coming through on August 25.  He said we are fortuanate to only have to deal with Route 202 and Joy Valley at the intersection by the bridge.  

The Chief expressed concern for some of the tractor trailer rigs that come across there and take the whole road when they take the turn on the bridge.  He said he thinks this is a serious matter that needs to be addressed.


  • Executive Session
None.


  • Adjournment
Motion made and seconded to adjourn the Meeting at 8:00 PM.  
Approved 4-0-1.


 
Town of Buxton
  185 Portland Road, Buxton, ME 04093 (207) 929-5191
Mon, Tues, Thur, Fri 8:30am to 4:30pm & Wed: 11:30am - 7:30pm