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Town Seal
Board of Selectmen Minutes 05/22/2013
Town of Buxton
Minutes for May 22, 2013 Selectmen’s Meeting

Prepared by:  Beverly Gammon

Members Present:  Dianne M. Senechal, Clifford L. Emery, Jean C. Harmon, Penny J. Booker
Robert C. Libby was absent.

Others Present:  Peter Burns, Michael Grovo

     Selectmen’s Meeting Minutes

  • Call to Order
The meeting was called to order at 7:10 PM

  • Pledge of Allegiance

  • Approval of Prior Meeting Minutes
Selectmen Meeting Minutes for May 15, 2013
Approved 3-0-2

  • Discussion held between 5:00 & 7:00 p.m.
At 5:00 PM, our Fire Chief came in.  

The Board went into Executive Session at 5:11 PM, per 1 M.R.S.A. 405 6 A.  The Board came out of Executive Session at 5:30 PM.  No decision was made.

At 5:30 PM, our Treasurer Charisse Keach, and John Myers, came in and discussed a draft document that has been presented to the Board on cash procedures.  Selectman Senechal said more work needs to be done on it but that was a good start.  They also discussed CDs, tax liens and sales of properties and things that may happen in the future.

At 6:30 PM the Comprehensive Plan Committee came in and went over the survey results.  The Board is going to review that and Selectman Senechal said they have some work going forward with the State.  The Comprehensive Plan Committee is going to follow up with the State regarding the next steps.

  • Review of Correspondence
  • Weekly Legislative Bulletin from Maine Municipal Association
  • Email from Greg Heffernan, Transfer Station Manager – Re:  Trash must be out by 6:00 AM on the day of curbside pickup
  • Email from Tashia Pinkham, Recreation Director – Re:  Discounted passes

  • Review of Projects and Issues
Selectman Harmon was not in last week but she came in the office for a few minutes on Friday to catch up on things.  She attended the Open House at the Bar Mills Fire Station on Saturday.  She talked about the different events and said she followed up with the Fire Chief to ask how many people were there.  He said there were not as many as he would like to have seen but he plans to do more advertising and marketing next year to get people to stop in.

Selectman Harmon attended the Board’s workshop Monday which was spent on the Personnel Manual.  

Selectman Harmon reported that she has been working with Krystal Dyer and John Myers researching the Flanders Cemetery.  The Board received a request from the Cemetery Association asking if the Town would be interested in taking it over.  John provided the Selectmen with some information and Krystal has been helping with research on the deed.  John Myers has been checking to see if they were incorporated.  

Selectman Harmon mentioned that she talked with a resident who has an issue with a private road so she has been working with Krystal to get some information that can be made available to them.  She is not sure the Board can do anything because it is a private road but she offered to look into it to gather some information for them.  

Selectman Emery said he, his father, and one of his brothers went up to Flanders Cemetery this weekend to take a good look at it and get an idea of what it looks like.

Selectman Emery went to the workshop Monday night.  He said he thought it was a good meeting and they got a lot of work done.  The Board has very little left to do before that document is going to be well on its way.  He said he was very proud of all the work the other Selectmen have done on it.  He said he just cannot get in as much as he would like to.

Selectman Booker said she had a discussion with the Chair of Berry Library trying to get some background information on the library and she is working on that.  She said she had another chat with Chet trying to get locks for the glass tables out front so we can get something going with those.  They are very unusual locks and we are having a lot of difficulty finding replacements for them.

Selectman Booker briefly mentioned the workshop Monday night and said this morning she did the computer work to put in the changes the Board made and each of the Selectmen should have a copy through page 14.

Selectman Senechal said she did not get a chance to attend the Open House at the Fire Station but she did clean up the memorial flower garden in front of the station in anticipation of the event.  She talked about the workshop Monday night and thanked Penny Booker  for heading up the Personnel Manual and for the work she put into that.  Selectman Senechal said the attorney reviewed it once and the Board got very good feedback from him and they are working with that.

Selectman Senechal has been working with the Town Clerk and the Treasurer reminding them of some information the Board is going to need for the annual Town Meeting which is coming up.  

Selectman Senechal said the Board is looking at a document that was put before them.  We have to do some safety training so she has been working on that along with some cash procedures that our Treasurer brought in.  When those are finished they will become part of the Internal Control Document.

  • Old Business
Personnel Policy – The Selectmen are hopeful they can send the new Personnel Policy out to the Town employees by July 1, 2013.

  • New Business

  • Executive Orders
E.O. 121305025 – An order to approve a Victualers License for Nicole & Wade Peabody, d/b/a Hot Apple Buns II – HAB
Approved 4-0-1

E.O. 121305026 – An order to approve a Victualers License for Kevin & Sundae Fallen, d/b/a Personal Touch Catering
Approved 4-0-1

E.O. 121305027 – An order to approve an Application from Standish Telephone Company for a pole attachment and anchor and wires thereon, including the necessary sustaining, supporting and protecting fixtures in, along, upon and across Line Road on CMP Pole #27, 12 feet northwest of CMP Pole #27 which is on the westerly side of Line Road.  CMP’s Pole #27 is located approximately 219 feet northwesterly from the intersection of Line Road & Dingley Spring Road
Approved 4-0-1

  • Executive Orders by Initiative

  • Accounts Payable and Payroll Warrants
E.O. 121305023– An order approving expenditures as documented in Accounts Payable Warrant #100
Approved 4-0-1
E.O. 121305024– An order approving expenditures as documented in Payroll Warrant #99
Approved 4-0-1

  • Next Meeting of the Board
Dedication of the annual Town Report will be on Wednesday, May 29, 2013, at 6:00 PM and the Town Reports will be available after the dedication.

Board of Selectmen Meeting Wednesday, May 29, 2013, at 7:00 PM

  • Other Business
Town Offices will be closed Monday, May 27 for Memorial Day and the Transfer Station will be closed Tuesday May 28

There will be no change in curbside trash pickup schedule.

Selectman Senechal said she was informed that the first week of June, the playground should be done down at Town Farm Park.  

Selectman Emery expressed appreciation from the Board to the Comprehensive Plan Committee for coming in tonight and going over all the calculations they did.  He said they spent a lot of time putting information into a context that was meaningful enough to get something out of it.

Selectman Booker thanked Caroline Segalla and said she did a really good job with the presentation.

  • Public Comments and Questions
Peter Burns talked about the school budget.  He represented the Board on the Budget Advisory Committee for SAD 6 and has been attending meetings since January.  He said the articles that will be voted on have been laid out in Focus on Six.  On Thursday, May 30, 2013, at 7:00 PM at the Bonny Eagle Middle School gymnasium is when these articles will be discussed and voted on by the residents of the town.  He explained that this is the only chance people have to raise or lower these articles and encouraged residents to go to that meeting.  Once that meeting is over the number that is decided that night will be the amount that is voted on June 11.  The vote will be “yes” or “no” to accept the SAD 6 budget.  The proposed budget is $44,572,780 which is a 4.63% increase over the current budget.  Buxton’s local assessment is 27.33650 %.  He encouraged voters to read the budget information, attend the meeting and vote.

Selectman Burns went on to talk about the Time Warner negotiations.  He explained the status of where they are in the process and some of the issues they are discussing.  He said it is moving at least and hopefully they will hear again in a couple of weeks.

Selectman Senechal expressed the Board’s appreciation for the work he has done on their behalf.

Chief Mike Grovo spoke next.  He gave a summary of the nature of the 333 calls handled in the past week.  He provided additional information on the Drug Take-Back Initiative and reported that Buxton contributed 109.5 pounds of take-0back drugs and medications.  York County took back over 3,000 pounds.
Chief Grovo mentioned wild animals, stray cats, baby wildlife and a bear reported on Blackberry Lane last week.  He asked people to keep food cleaned up and leave the animals alone.  If anyone needs assistance, they can contact Dispatch and they will help the game wardens if needed.

Chief Grovo talked about the Yellow Dot Program and said 15-20 vehicles participated at the Open House last Saturday.  He briefly went over the program and gave an example of how it recently helped save a gentleman’s life.  He asked people who are interested in the program to call the Police Department and ask for him.  He will try to set up a time when they can do several people at once instead of one at a time.

Chief Grovo said the Police Department is doing the “Click it or Ticket” program this week.  That is a program that is funded by a grant from the State of Maine.  He also advised that he contacted Maine D.O. T. in reference to Joy Valley Road and tractor trailers travelling that road.  He said he spoke with two people and explained how the trailer rigs are making the turn and blocking the whole road.  D. O. T. is going to send someone out to monitor it and will get back to the Chief.

Selectman Harmon asked Chief Grovo if anyone has contacted Poland Spring.  Chief Grovo said he has not done that yet.  Selectman Harmon said originally we had a contact at Poland Spring and they were advising their drivers to take Route 202 not Joy Valley.

  • Executive Session

  • Adjournment
Motion made and seconded to adjourn the Meeting at 7:47 PM
Approved 4-0-1

Town of Buxton
  185 Portland Road, Buxton, ME 04093 (207) 929-5191
Town Office Hours: Mon, Tues, Thur, Fri 8:30am to 4:30pm & Wed: 11:30am - 7:30pm
For departmental office hours please visit that department's home page.