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Town Seal
Board of Selectmen Minutes 05/29/2013
Town of Buxton
Minutes for May 29, 2013 Selectmen’s Meeting

Prepared by:  Beverly Gammon

Members Present:  Dianne M. Senechal, Clifford L. Emery, Jean C. Harmon, Penny J. Booker
Robert C. Libby was absent

Others Present:  Peter Burns, Michael Grovo

     Selectmen’s Meeting Minutes

  • Call to Order
The meeting was called to order at 7:00 PM.

  • Pledge of Allegiance
After reciting the Pledge, Selectman Senechal announced that the Board had the Town Report dedication ceremony earlier tonight, at six o’clock.  The book was dedicated to Carol Sanborn who has served the town in many capacities, Selectman being one of them, and many people know her.

On behalf of the Board, Selectman Senechal congratulated Carol Sanborn.

  • Approval of Prior Meeting Minutes
Selectmen Meeting Minutes for May 22, 2013
Approved 4-1

  • Discussion held between 5:00 & 7:00 p.m.
The Selectmen were busy getting ready for the dedication.  They were also working on some figures for the Town Meeting and had other things going on behind the scenes.  Selectman Senechal said they had quite a bit of discussion on the first section of the Personnel Manual then at 6:00 PM they had the dedication ceremony.

  • Review of Correspondence
  • Weekly Legislative Bulletin from Maine Municipal Association
  • Email from Shelley Winchenbach, Director Government Relations for Time Warner Cable – Re:  PEG Access Channels to Digital Format

  • Review of Projects and Issues
Selectman Harmon reported that she will not be here next Wednesday night; she will be attending the Senior Last Assembly.  Her daughter is graduating and she would like to participate in that program.  She congratulated the Class of 2013 graduating next Friday night, June 7th.

Selectman Harman reminded folks that the District Budget Meeting is tomorrow night at the Middle School starting at 7:00 PM.

Selectman Emery came in last Friday to catch up with mail and other things.  He has gone over the changes in the Personnel Policy and said Selectman Booker has done a great job making changes and keeping it up to date for the rest of the Board so they can discuss it when they come in.  He has the numbers for Town Meeting.  Although he has not had a chance to go through all of them yet, he said the Selectmen will be on the same page when the day comes.

Selectman Booker has been working on the Personnel Policy and the second half that she had not done from last week.  She said the other Selectmen have copies and need to report back to her what they want to do on that.  She reported that she has been reviewing some other policies and documents to prepare for upcoming meetings.  She said she is still working with Chet on getting new locks for the display cases but is not sure we will have them by Town Meeting.

Selectman Senechal said the Board is making headway on the Personnel Manual.  She has been working on the dedication, Town Meeting material, and routine things that go on behind the scenes here at Town Office.  

Selectman Senechal thanked those who have donated bottles and cans to the Clynk fund for our Keep the Heat on Program and thanked Selectman Harmon for doing a great job writing all the thank you notes.

  • Old Business
Personnel Policy – The Board is diligently working on this.

  • New Business
Selectman Harmon mentioned the Safety Training plan that David Anderson submitted to the Board.

Selectman Senechal said she made some hand written changes to it.  The Board agreed that they want to look at it again and talk about it and will leave this item on the next agenda as a reminder.

  • Executive Orders
E.O. 121305030 – An order to approve 6.5 hours of vacation time for Fred Farnham
Approved 4-1

E.O. 121305031 – An order to approve John Myers’ attendance at a MMA meeting with higher education institutions
Approved 4-1

E.O. 121305032 – An order to approve Tom Kennie’s attendance at the MMA 22nd Annual Highway Congress
Approved 4-1

  • Executive Orders by Initiative

  • Accounts Payable and Payroll Warrants
E.O. 121305028– An order approving expenditures as documented in Accounts Payable Warrant #102
Approved 4-1
E.O. 121305029– An order approving expenditures as documented in Payroll Warrant #101
Approved 4-1

  • Next Meeting of the Board
Board of Appeals Meeting Tuesday, June 4, 2013, at 7:00 PM
Board of Selectmen Meeting Wednesday, June 5, 2013 at 7:00 PM
Board of Selectmen Meeting with Town’s auditor Thursday, June 6, 2013, at 9:00 AM

  • Other Business

  • Public Comments and Questions
Chief Grovo acknowledged and thanked the Board for all the work that was done on the Town Report.  

Then he provided statistics for the 351 calls that came in during the past week.  He reminded us that animals are coming out of the woods and to leave them alone.  The Chief mentioned the hot, humid weather and reminded everyone about  water and shelter for pets.

Selectman Senechal asked Chief Grovo is he has had any calls about the Yellow Dot Program.

Chief Grovo answered in the affirmative and said the Police Department will be doing the program at Community Days on Saturday from 11:00 AM to 4:00 PM for anyone who is interested.

  • Executive Session

  • Adjournment
Motion made and seconded to adjourn the Meeting at 7:20 PM
Approved 4-1

Town of Buxton
  185 Portland Road, Buxton, ME 04093 (207) 929-5191
Town Office Hours: Mon, Tues, Thur, Fri 8:30am to 4:30pm & Wed: 11:30am - 7:30pm
For departmental office hours please visit that department's home page.