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Town Seal
Board of Selectmen Minutes 08/28/2013
Town of Buxton
Minutes for August 28, 2013 Selectmen’s Meeting

Prepared by:  Beverly Gammon

Members Present:  Penny J. Booker, Jean C. Harmon, Peter E. W. Burns
Robert C. Libby and Clifford L. Emery were absent.

Others Present:  Tom Kennie

Selectmen’s Meeting Minutes

  • Call to Order
The meeting was called to order at 7:01 PM.

  • Pledge of Allegiance
The Pledge was recited by all.

Opening Bids for Hot Bituminous Pavement

F. R. Carroll, Inc.
$66.84 per ton
R. D. Torno & Sons
$79.00 per ton
Dayton Sand & Gravel
$66.50 per ton
Pike Industries
$74.00 per ton
White Brothers
$90.00 per ton

  • Approval of Prior Meeting Minutes
Selectmen Meeting Minutes for August 14, 2013
Approved 3-0-2.

Selectmen Meeting Minutes for August 21, 2013
There was not a quorum to vote.

  • Discussion held between 5:00 & 7:00 p.m.
The Board had a discussion with a resident who was concerned about how to access PEG channels.

They also had a discussion about a resident who came in to find out how they could pay on line for the Recreation programs.  The Board is not at that point yet but they are working on it.

They had another discussion with a carpenter who came in and talked with the Board about specifications for the West Buxton Public Library roof.  Selectman Burns is putting that information together to send out for bids.

The Selectmen talked about the school budget and all three here tonight attended the School Board Meeting on Monday and listened to the proposals made by Mr. Brockman about how they will handle the money that was returned to them from the State.  No decision has been made yet.

The Board had some discussion on carry forwards, the status of the Personnel Policy, and the Safety Training Plan.

  • Review of Correspondence
  • News Release from Maine Department of Labor – Re:  York County Career Center
  • Memo – Re: Property appraisers

  • Review of Projects and Issues
Selectman Harmon talked about the School Board Meeting.  She thanked Selectman Burns for getting up and speaking on the Board’s behalf about what they think should be done with the money the District received back from the State.  She mentioned representatives were there from Standish and Hollis as well.  

She reported that the Assessors are in town and said this goes to the Warrant Article that was approved for the property card updates.  She went on to remind everyone that school started today and asked folks to slow down and be aware that children are out by the roads in the morning.  She has been working on the Certificate of Assessment that the Board has to do, and said she passed corrections the selectmen made on the Safety Training Plan along to David Anderson.  He is now working on the fourth and final draft.

Selectman Harmon mentioned taking a call from a resident who is off the Simpson Road and waiting for an answer regarding their concern about a safety plan or evacuation plan in the event Simpson Road is ever blocked off.  Selectman Harmon is waiting for someone to get back to her to find out if the Stackpole Creek Committee was reconvened or not.

Selectman Burns has been in every day keeping up with mail, checking on messages and talking with other selectmen who are here at the same time.  He went on to talk about the “PEG” channels and explained how to find them.  He mentioned a meeting at the Saco River Community TV Station in Hollis tomorrow and he explained the process they will go through to finalize the contract they have been negotiating for the past four and a half years.  After the towns have all signed their agreements and Time Warner has done the same, within 60 days we should get the “PEG” money which amounted to somewhere in the vicinity of $80,000 last year.

Selectman Harmon asked a question about where the local channels will be viewed on the analog sets with a box and Selectman Burns said he believes those will be on the same channel numbers they have been in the past.

Selectman Booker was in most every day or called in.  She also attended the School Board meeting Monday night and went on to mention a discussion she had earlier this week with Fred Farnham and Selectman Harmon about an ongoing issue with a resident.  Selectman Booker said she had a brief discussion with our Recreation Director yesterday about methods we might use so the Board can more readily and easily access information on account balances in the Recreation Program.  Selectman Booker said this is something the Board has been working on for some time.  The software is not as user friendly as they would like it to be and they are trying to find a good way to do that.

  • Old Business
Safety Training Plan – This is in the final stages.

  • New Business

  • Executive Orders
E.O. 131408020 – An order to approve Tashia Pinkham’s attendance at the Maine Recreation & Park Association 2013 Fall Workshop
Approved 3-0-2
  • Executive Orders by Initiative
E.O. 131408021 – An order to set the Tax Rate for Fiscal Year 2013/14 at $12.50 per thousand.

  • Accounts Payable and Payroll Warrants
E. O. 131408018 – An order approving expenditures as documented in Accounts Payable Warrant #21
Approved 3-0-2
E. O. 131408019 – An order approving expenditures as documented in Payroll Warrant #20
Approved 3-0-2

  • Next Meeting of the Board
Board of Appeals Meeting Tuesday, September 3, 2013

Board of Selectmen Meeting Wednesday, September 4, 2013, at 7:00 PM

Saco River Community Television meeting Thursday, August 29, 2013

  • Other Business
Selectman Harmon mentioned that Monday was a holiday, Town Hall would be closed and the Transfer Station would be closed Tuesday.

There are two vacant positions on the Planning Board and one on the Budget Committee.  If interested in any of these positions please send a letter of interest to the Board of Selectmen, 185 Portland Road, Buxton, ME 04093 or stop in, leave your name and contact information, and we will set up a time for you to meet with the Board.

The Town of Buxton is soliciting bids for one 1989 ¾ ton Dodge 4x4 pickup with utility body, one 2003 ½ ton GMC 4x4 pickup with extended cab & 7.5 ft. Fisher Plow, and two 500 gallon fuel tanks to be sold as package including fuel pumps, holding tanks, and fuel building.  All items will be sold “as is.”  The vehicles are at the Public Works Garage, 215 Portland Road, Buxton, and the fuel tanks are at the old Public Works Garage, 310 Haines Meadow Road. For more information contact Tom Kennie, Public Works Director, at 207-929-4400.

Bids must be submitted to the Board of Selectmen, 185 Portland Road, Buxton, ME, 04093 in a sealed envelope clearly marked with the item(s) you are bidding on such as “BID – 1989 Dodge Pickup.”  Bids must be received by the Board of Selectmen no later than Wednesday, September 4, 2013, at 4:00 PM.  The Town of Buxton reserves the right to accept or reject any and all bids.  Bids will be opened at the Selectmen’s Meeting at 7:00 PM.

  • Public Comments and Questions
No comments or questions

  • Executive Session

  • Adjournment
Motion made and seconded to adjourn the meeting at 7:27 PM
Approved 3-0-2

Town of Buxton
  185 Portland Road, Buxton, ME 04093 (207) 929-5191
Town Office Hours: Mon, Tues, Thur, Fri 8:30am to 4:30pm & Wed: 11:30am - 7:30pm
For departmental office hours please visit that department's home page.