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Town Seal
Board of Selectmen Minutes 09/04/2013
Town of Buxton
Minutes for September 4, 2013 Selectmen’s Meeting

Prepared by:  Beverly Gammon

Members Present:  Clifford L. Emery, Jean C. Harmon, Penny J. Booker, Peter E. W. Burns
Robert C. Libby was absent.

Others Present:  Tom Kennie, Mike Grovo, Larry Owen, Mark Coosard

Selectmen’s Meeting Minutes

  • Call to Order
The meeting was called to order at 7:00 PM.

  • Pledge of Allegiance
Selectman Emery led the Pledge of Allegiance.

Opening Bids for Vehicles & Fuel Tanks

Roger J. Vallee
2003 GMC ½ ton pickup
Sharon Elwell
2003 GMC ½ ton pickup
CIA Salvage, Inc.
2003 GMC ½ ton pickup
CIA Salvage, Inc.
1989 Dodge pickup
CIA Salvage, Inc.
Fuel pumps, tanks & bldg.
Emery Brothers
Fuel Tanks, pumps,& bldg.
Richard. S. Childs
2003 GMC ½ ton pickup
Robert C. Marshall Sr.
2003 GMC ½ ton pickup
Lynn Muller
2003 GMC ½ ton pickup
Wes Leighton
2003 GMC ½ ton pickup
Wes Leighton
1989 Dodge pickup
Steven Morris
2003 GMC ½ ton pickup
John Usher
2003 GMC & 1989 Dodge

  • Approval of Prior Meeting Minutes
Selectmen Meeting Minutes for August 21, 2013

Selectmen Meeting Minutes for August 28, 2013
Approved 3-0-2

  • Discussion held between 5:00 & 7:00 p.m.
The Police Chief came in and met with the Board to go over some ongoing issues and things they are going to be doing over in the Police Department.

The Board went into Executive Session at 6:15 PM for a Personnel matter, per 1 M.R.S.A. 405 (6) (A).  The Board came out of Executive Session at 6:26 PM.

The Public Works Director came in and met with the Board to go over the paving bids.

  • Review of Correspondence
  • Notice from Greg Heffernan, Solid Waste Director – Re:  Buxton’s Hazardous Waste Day scheduled for Saturday, October 5, 2013 from 10:00 AM through 2:00 PM for Buxton residents only

  • Review of Projects and Issues
Selectman Harmon has been in the office every day and has been dealing with some assessing issues.  She spoke about the loss of our good friend, Joan Weeman, and expressed condolences to the Weeman family.  She commented that Joan was an important part of the Town Office and said we are really going to miss her.  

Selectman Burns reported that he attended the Saco River Cable TV meeting last Thursday night on the Time Warner Contract the towns have been negotiating on.  The towns got together and reviewed the contract.  He made some changes and sent them to Tony Vigue.  Selectman Burns said this is moving along and they expect the contract will be finalized in the next few weeks.  

Selectman Burns also reported that he finished up the bid specifications for the West Buxton Public Library roof and the bid package is ready to go out this week.

Selectman Booker reported that she has been talking with a gentleman about our electric rates in preparation for the next contract that will be coming up soon.  She mentioned talking about the paving bids and a discussion she had with Greg Heffernan late last week about some maintenance items at the Transfer Station that are mostly related to the Safety Works issues.

Selectman Emery was out of town the end of last week but called in to see what was going on and keep up with everything.  He came in earlier today to go through the paving bids and mail that came in while he was away.  He also talked about the loss of Joan Weeman who he said was a special lady who started working at the old Town Hall when she was 18 years of age.  She became a fixture here and will be greatly missed by everyone.

  • Old Business
Safety Training Plan – The Plan is complete.  A date needs to be added to the cover to reference that document as the safety training plan for Town Hall and Fred Farnham’s office.  The Board will be accepting it next week.

The Personnel Policy is complete as far as the Board is concerned.  John Myers is now looking it over and will recommend any changes that may be needed.  When he has finished, the Board will sign off on that document as well.

  • New Business

  • Executive Orders
E.O. 131409003 – An order to approve a Supplemental Tax Certificate and Tax Warrant in the amount of $5,162.59 for [Map 9, Lot 2-6]
Approved 4-0-1
E.O. 131409004 – An order to approve a Supplemental Tax Certificate and Tax Warrant in the amount of $2,908.22 for [Map 3, Lot 49]
Approved 4-0-1
E.O. 131409005 – An order to approve 16 hours of time off without pay for LeeAnn Pratt
Approved 4-0-1

E.O. 131409006 – An order to approve Poverty Abatements for Case Numbers PA 13-006 and PA 13-007
Approved 4-0-1

  • Executive Orders by Initiative
E.O. 131409007 – An order to award the Paving Bid dated August, 2013, through June 30, 2014 to Dayton Sand & Gravel for the bid price of $66.50 per ton
Approved 4-0-1

E.O. 131409008 – An order appointing Dianne Senechal as an Alternate Board Member of the Saco River Community Television Committee.
Approved 4-0-1

  • Accounts Payable and Payroll Warrants
E. O. 131409001 – An order approving expenditures as documented in Accounts Payable Warrant #23
Approved 4-0-1
E. O. 131409002– An order approving expenditures as documented in Payroll Warrant #22
Approved 4-0-1

  • Next Meeting of the Board
Planning Board Meeting Monday, September 9, 2013, at 7:00 PM

Twelve Town Group Meeting Monday, September 9, 2013, Waterboro Town Hall at 6:30 PM

Board of Selectmen Meeting for Workshop Tuesday, September 10, 2013, at 6:00 PM

Board of Selectmen Meeting Wednesday, September 11, 2013, at 7:00 PM

Board of Selectmen meeting to conduct interviews Thursday, September 12, 2013

  • Other Business
There are still vacant positions on the Planning Board and the Budget Committee.  If interested in any of these positions, please send a letter of interest to the Board of Selectmen, 185 Portland Road, Buxton, ME 04093 or stop in leave your name and contact information, and we will set up a time for you to meet with the Board.

Selectman Burns read the following notice that is going into the newspaper.  The Town of Buxton is accepting bids for the following: (1) re-shingle one half of the library roof located at 34 River Road, Buxton, Maine, and/or (2) install metal roofing on both sides of the roof.  Contact Chet Ouellette, head of maintenance, at (207) 929-5191, for Bid Specifications.  Bids must be submitted to the Board of Selectmen, Town of Buxton, 185 Portland Road, Buxton, Maine 04093 in a sealed envelope, clearly marked “Bids for W. Buxton library roof.“  Bids must be received by us no later than 4:00 PM, on Wednesday, September 18, 2013.  The Town of Buxton reserves the right to accept or reject any or all bids.

  • Public Comments and Questions
Chief Michael Grovo expressed his condolences to the Weeman family.  

Chief Grovo went over statistics for calls that came in during the last two weeks and reminded everyone that school is back in session and the police officers will be enforcing speed limits.  

  • Executive Session

  • Adjournment
Motion made and seconded to adjourn the meeting at 7:28 PM
Approved 3-0-2

Town of Buxton
  185 Portland Road, Buxton, ME 04093 (207) 929-5191
Town Office Hours: Mon, Tues, Thur, Fri 8:30am to 4:30pm & Wed: 11:30am - 7:30pm
For departmental office hours please visit that department's home page.