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Town Seal
Board of Selectmen Minutes 09/11/2013
Town of Buxton
Minutes for September 11, 2013 Selectmen’s Meeting

Prepared by:  Beverly Gammon

Members Present:  Clifford L. Emery, Jean C. Harmon, Penny J. Booker, Peter E. W. Burns
Robert C. Libby was absent.

Others Present: None

Selectmen’s Meeting Minutes

  • Call to Order
The meeting was called to order at 7:00 PM.

  • Pledge of Allegiance

  • Approval of Prior Meeting Minutes
Selectmen Meeting Minutes for September 4, 2013

  • Discussion held between 5:00 & 7:00 p.m.
The Treasurer met with the Board to discuss some things she learned at a recent meeting she attended, some delinquent tax accounts, and renewal of our collection agency agreement.  

At 6:00 PM two residents came in with a property issue.  The Board is going to look into that further for them and will get back to them as soon as they get more information.

Another resident came in with a property issue regarding taxes.

  • Review of Correspondence
  • Email from Patrick Bonsant, Manager of Saco River Community Television – Re: 2013 Alliance for Community Media award recognition
Selectman Emery and Selectman Burns each congratulated Tony Vigue on behalf of the Board for the award and thanked him for the countless hours he worked on the cable contracts.  They talked about how fortunate Buxton has been to have had him and the hundreds and hundreds of hours he spent working on the cable contracts, and providing advice

  • Email from a resident – Re:  Playground on Town Farm Road

  • Review of Projects and Issues
Selectman Harmon mentioned the Board workshop last night and said they went over carry-forwards and accounts that need to be reconciled.  She has been dealing with assessing issues and let everyone know that tax bills are in the mail.  She also mentioned that the Board is set up to do interviews tomorrow night for Public Works.  
Selectman Burns talked about attending the Twelve Town Group Meeting which was centered on the legal action the York County Budget Committee is taking against the York County Commissioners.  

Selectman Booker has been working on electric rates.  She said it seems redundant but it is a process where we have to keep watching the rates to prepare for the next contract.  She said there have been some discussions about other energy costs as well.  

John Myers sent the Personnel Policy back to the Board with five or six good questions and Selectman Booker sent the information back to the town’s lawyer to get her take on it.  

Selectman Emery came in the first of the week.  He went over things on his desk and went through mail that came in.  He also talked about items the Board discussed in their workshop.  He mentioned that the Town Clerk brought in a request from a company that wants to do some work on our server.  The Board is not sure about what they want to do so they asked him to bring the people in to talk with the Board.

Bids were opened last week for pickup trucks and some fuel tanks and Selectman Emery said those will be awarded tonight.  

The Selectmen are putting together a bid proposal for the town’s fuel contract that comes up in November.  When the proposal is finished they will send it out to a group of people.

  • Old Business
Personnel Policy – The Policy has been sent back to the town’s attorney with some questions and as soon as they hear back from her they expect the Policy will be done.

  • New Business
The Board is going to set a date for the Special Town Meeting to reconcile accounts.

  • Executive Orders
E.O. 131409011 – An order to approve a Supplemental Tax Certificate and Tax Warrant in the amount of $2,394.75 for [Map 5, Lot 16B]
Approved 4-0-1
E.O. 131409012 – An order to approve a Supplemental Tax Certificate and Tax Warrant in the amount of $2,568.02 for [Map 5, Lot 16B]
Approved 4-0-1
E.O. 131409013 – An order to approve a Supplemental Tax Certificate and Tax Warrant in the amount of $2,697.50 for [Map 5, Lot 16B]
Approved 4-0-1

E. O. 131409014 – An order to approve Abatement of Real Estate taxes in the amount of $147.29 for [Map 5, Lot 16B].
Approved 4-0-1

E.O. 131409015 – An order to award the 2003 GMC ½ Ton Pickup Truck with extended cab and 7 ½ ft. Fisher snow plow to Roger J. Vallee for the bid price of $3,155.00.
Approved 4-0-1

E.O. 131409016 – An order to award the 1989 Dodge ¾ Ton Pickup Truck with utility body to CIA Salvage Inc., for the bid price of $376.00
Approved 4-0-1

E.O. 131409017 – An order to award Two 500 Gallon Fuel Tanks, Fuel Pumps, Holding Tanks and Fuel Building to Emery Brothers for the bid price of $500.00
Approved 3-1-1.  Selectman Clifford L. Emery abstained.

E.O. 131409018 – An order to adopt the Town of Buxton, Administrative Office Safety Plan effective September 11, 2013
Approved 4-0-1

E.O. 131409019 – An order to approve Tashia Pinkham’s attendance at the 2013 Maine Association for Health, Physical Education, Recreation and Dance Annual Conference
Approved 4-0-1

E. O. 131409020 – An order to approve Tashia Pinkham’s attendance at Maine Municipal’s 25th Annual Wellness Conference
Approved 4-0-1

  • Executive Orders by Initiative
E.O. 131409021 – An order to approve the Carry Forward amount of $136,670.66 for Fiscal Year 2013/14 as shown on the report dated 9/10/2013
Approved 4-0-1

  • Accounts Payable and Payroll Warrants
E. O. 131409009 – An order approving expenditures as documented in Accounts Payable Warrant #25
Approved 4-0-1
E. O. 131409010 – An order approving expenditures as documented in Payroll Warrant #24
Approved 4-0-1

  • Next Meeting of the Board
Board meeting Thursday, September 12, 2013 starting at 6:00 PM to interview applicants for a position in Public Works

Boston Post Cane Presentation and reception at the Buxton Town Office Wednesday, September 18, 2013, at 6:00 PM

Board of Selectmen Meeting Wednesday, September 18, 2013, at 7:00 PM

  • Other Business
Reminder -- Hazardous Waste Day has been scheduled for Saturday, October 5, 2013, from 10:00 AM to 2:00 PM at the Transfer Station for Buxton residents only.  Proof of residency will be required.  Contact Greg Heffernan at the Transfer Station with any questions.

The Town is accepting bids for the following: (1) re-shingle one half of the library roof located at 34 River Road, Buxton, Maine, and/or (2) install metal roofing on both sides of the roof.  Contact Chet Ouellette, head of maintenance, at (207) 929-5191, for Bid Specifications.  Bids must be submitted to the Board of Selectmen, 185 Portland Road, Buxton, Maine 04093 in a sealed envelope, clearly marked “Bids for W. Buxton library roof.“  Bids must be received by us no later than 4:00 PM, on Wednesday, September 18, 2013.  The Town of Buxton reserves the right to accept or reject any or all bids.

There are still two vacant positions on the Planning Board and one vacant position on the Budget Committee.  If anyone is interested in these positions, please send a letter of interest to the Board of Selectmen, 185 Portland Road, Buxton, ME 04093, or stop in, leave your name and contact information, and we will set up a time for you to meet with the Board.

  • Public Comments and Questions

  • Executive Session

  • Adjournment
Motion made and seconded to adjourn the meeting at 7:18 PM
Approved 4-0-1

Town of Buxton
  185 Portland Road, Buxton, ME 04093 (207) 929-5191
Town Office Hours: Mon, Tues, Thur, Fri 8:30am to 4:30pm & Wed: 11:30am - 7:30pm
For departmental office hours please visit that department's home page.