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Town Seal
Board of Selectmen Minutes 10/02/2013
Town of Buxton
Minutes for October 2, 2013 Selectmen’s Meeting

Prepared by:  Beverly Gammon

Members Present:  Clifford L. Emery, Robert C. Libby, Jean C. Harmon, Penny J. Booker, Peter E. W. Burns

Others Present: Michael Grovo

Selectmen’s Meeting Minutes

  • Call to Order
The meeting was called to order at 7:00 PM.

  • Pledge of Allegiance

  • Approval of Prior Meeting Minutes
Selectmen Meeting Minutes for September 25, 2013
Approved 3-0-2

  • Discussion held between 5:00 & 7:00 p.m.
At 5:00 PM two residents came in to meet with the Board regarding an issue that has been ongoing for the past few weeks.  They settled the issue by an agreement that we will deal with later in this meeting.

At 5:15 PM the Police Chief met with the Board to talk about some day-to-day things and some issues they have going on.

At 5:30 our Public Works Director came in and went over the policies and protocols he has developed in response to the Department of Labor inspection that was done several months ago, and what Safety Works recommended he have for training and recordkeeping.  He wanted the Board to be aware that it has been done.

At 6:00 PM Rick Zampini, a representative from Symquest came in.  Symquest is a technology solution that manages copiers and printers.  Mr. Zampini wants to install a program to look at how efficiently & effectively we use our printers and copiers to see if there is an opportunity for us to save some money.  This program is currently used in some hospitals, police departments, and towns like ours.  The Board agreed to go ahead with the program.  Mr. Zampini will be in touch with our Office Manager to get that started.

  • Review of Correspondence
A lot of correspondence came through this week but the majority of it was internal business.

  • Review of Projects and Issues
Selectman Libby has been in the past few days trying to catch up on things that have been going on.  He went through the Personnel Policy that Penny put together and said he thought it was very well done.  

Selectman Harmon said she has been dealing with assessing issues that she and Selectman Libby talked over tonight. She has been reviewing correspondence but said she has not had a chance yet to review the last changes that were made to the Personnel Policy.

Selectman Burns could not talk because he had a bad case of laryngitis.

Selectman Booker briefly mentioned the last changes made to the Personnel Policy and said she thinks they are going to work.  She has been in most days and had discussions on property issues, a personnel issue, and some Department of Labor issues.

Selectman Emery has been working up state but he has called in to talk about information on the bids for fuel oil and lawn mowing.  We will be sending that information out for bids in the next few days.  He came in to the office last night to go through mail and read the Personnel Policy which he said he thinks looks very good and ready to print and send out to our employees.

  • Old Business
Personnel Policy – This is finished and the Board plans to do an Executive Order to adopt the policy next week.

  • New Business

  • Executive Orders
E.O. 131410003 – An order to approve an Application for Veteran Exemption for [Map 1 A, Lot 215]
Approved 5-0-0

E.O. 131410004 – An order to approve an Application for Veteran Exemption for [Map 2, Lot 84A]
Approved 5-0-0

E.O. 131410005 – An order to approve Abatement of Real Estate Taxes in the amount of $521.25 for [Map 2, Lot 91-9]
Approved 5-0-0

E.O. 131410006 – An order to approve Abatement of Real Estate Taxes in the amount of $430.00 for [Map 2, Lot 58-U-1]
Approved 5-0-0

E.O. 131410007 – An order to approve Abatement of Real Estate Taxes in the amount of $206.25 for [Map 1, Lot 168A]
Approved 5-0-0

E.O. 131410008 – An order to approve Abatement of Real Estate Taxes in the amount of $70.00 for [Map 5, Lot 31-1]
Approved 5-0-0

E.O 131410009 – An order to approve Abatement of Real Estate Taxes in the amount of $75.00 for [Map 2, Lot 103]
Approved 5-0-0

E.O. 131410010 – An order to approve Abatement of Real Estate Taxes in the amount of $720.00 for [Map 3, Lot 29C]
Approved 5-0-0

E.O. 131410011 – An order to approve Abatement of Real Estate Taxes in the amount of $175.00 for [Map 1, Lot 128A]
Approved 5-0-0

E.O. 131410012 – An order to approve Abatement of Real Estate Taxes in the amount of $137.50 for [Map 5, Lot 48]
Approved 5-0-0

E.O. 131410013 – An order to approve the Application for an Automobile Graveyard or Junkyard Permit, effective October 1, 2013, for Lee Anderson, Long Plains Road LLC, Forest D. Boucher, James Fitz, d/b/a A & J Trailer Sales & Service, Bill Havu, d/b/a Johnnie’s Country Service, Joseph Iaconetta Jr., d/b/a Ike’s Auto Sales and Service, Bud Reynolds, d/b/a B. H. Reynolds Used Cars, Robert Reynolds, d/b/a Bear’s Auto Salvage, Rusty Rowe, d/b/a Rowe’s Auto Parts, Michael Smith d/b/a Ray’s Garage Inc., and Vaughn Waterman d/b/a Buxton Auto Salvage
Approved 5-0-0

  • Executive Orders by Initiative
E.O. 131410014 – An order to enter into an Administrative Consent Agreement between the Town of Buxton and Steven P. & Lori Anthony effective October 2, 2013.
Approved 5-0-0

  • Accounts Payable and Payroll Warrants
E. O. 131410001 – An order approving expenditures as documented in Accounts Payable Warrant #32
Approved 5-0-0
E. O. 131410002 – An order approving expenditures as documented in Payroll Warrant #31
Approved 5-0-0

  • Next Meeting of the Board
Planning Board Meeting Monday, October 7, 2013, at 7:00 PM

Special Town Meeting Wednesday, October 9, 2013, at 7:00 PM to reconcile accounts from Fiscal Year 2012 - 2013

Board of Selectmen Meeting Wednesday, October 9, 2013, at 7:10 PM or immediately following the Special Town Meeting.

  • Other Business
Hazardous Waste Day is being held Saturday, October 5, 2013, from 10:00 AM to 2:00 PM at the Transfer Station.  This is for Buxton residents only.  Proof of residency will be required.  Contact Greg Heffernan at the Transfer Station if you have questions.

There are two vacant positions on the Planning Board and one position on the Budget Committee.  If anyone is interested, please send a letter of interest to the Board of Selectmen, 185 Portland Road, Buxton, ME 04093, or stop in and leave your name and contact information and so we can set up a time for you to meet with the Board.

Flu Shot Clinic at Buxton Town Hall Friday, October 18, 2013 from 1:00 PM ~ 2:00 PM.  This will be open to the public.

Buxton Town Hall Blood Drive Tuesday, October 29, 2013, at 1:00 PM ~ 6:00 PM at 185 Portland Road.  Please call 1-800-RED CROSS to make an appointment

  • Public Comments and Questions
Chief Michael Grovo went over some of the 341calls that came in to Dispatch between September 22 and 28.  There were several incidents involving juveniles in possession of scheduled drugs, and some serious calls that were handled at Sebago Alliance.  

Chief Grovo reported that a prescription drug drop off box was delivered last week to the Police Department.  The box is in the lobby so people can come in, drop in prescriptions and go.  The Chief asked anyone who uses the box to please follow the instructions on the outside of the box, and read the description of what can and cannot be left in the box.  

The next prescription Drug Take-Back Initiative will be held on Saturday, October 26, 2013 from 10:00 AM ~ 2:00 PM at Buxton Rite Aid and Hannaford.

On October 26th the Police Department will also be involved in “Trick-or-Trunk” at the elementary school.

Chief Grovo reported that through a Narragansett Number One Foundation Grant the Police Department purchased silicone bracelets, pens and some book marks on anti-bullying.  They will be at several schools next week.

October is also Breast Cancer Awareness Month and Chief Grovo said the Police Department purchased pink pens and pink badges for the Police Officers to wear to help bring awareness to this disease.  Chief Grovo explained that although the badges are not the highest quality, they are real police badges.

  • Executive Session

  • Adjournment
Motion made and seconded to adjourn the meeting at 7:18 PM
Approved 5-0-0

Town of Buxton
  185 Portland Road, Buxton, ME 04093 (207) 929-5191
Town Office Hours: Mon, Tues, Thur, Fri 8:30am to 4:30pm & Wed: 11:30am - 7:30pm
For departmental office hours please visit that department's home page.